Operations & Finance Coordinator (AI-Driven)

HIRING: Operations & Finance Coordinator (AI-Driven)
???? Remote
? Part-Time but long term (20–30 Hours Per Week)
???? $6–8 USD Per Hour (Depending on Experience, Skills & Overall Fit)

We are looking for a highly organized, proactive, and detail-oriented Operations & Finance Coordinator to support multiple fast-growing digital businesses.

This is NOT a traditional Virtual Assistant role.

We're looking for someone who naturally takes ownership, follows up without being asked, communicates proactively, identifies issues before they become problems, and ensures things get done without constant supervision.

If you enjoy creating structure, keeping processes organized, and making sure nothing falls through the cracks, this could be the perfect role for you.

What You'll Be Doing
Finance & Invoicing
? Create self-billing invoices and regular invoices using AI tools
? Review incoming invoices for accuracy
? Process approved partner invoices
? Upload invoices, receipts, and supporting documents to the correct company folders
? Maintain payment trackers and financial records
? Follow up on missing or incorrect invoices
? Review expenses and identify unusual changes or discrepancies

Administration
? Organize and maintain company documentation
? Ensure contracts are present, signed, and properly documented
? Maintain complete records of approvals, contracts, invoices, and supporting documentation
? Update spreadsheets and administrative systems
? Process and archive partner approvals

Creator & Partner Management
? Follow up on missing documents, agreements, invoices, and approvals
? Maintain communication with creators and partners
? Ensure all required documentation is received and properly stored

Operations & Reporting
? Execute tasks assigned through Slack, WhatsApp, and internal systems
? Provide clear daily status updates
? Track completed, pending, and blocked tasks
? Escalate issues proactively when needed
? Keep management informed on progress and priorities

Requirements
? Strong attention to detail
? Excellent organizational skills
? Strong written English communication skills
? Comfortable using AI tools such as ChatGPT and Claude
? Experience with Google Drive, spreadsheets, and administrative workflows
? Comfortable working with financial and operational processes
? Able to work independently and take ownership of responsibilities
? Reliable, proactive, and highly organized

Compensation & Availability
???? Compensation: $6–8 USD per hour, depending on experience, skills, and overall fit.
?? Expected Workload: 20–30 hours per week
???? Required Availability: Candidates must be available and actively working between 09:00 and 12:00 CET (Amsterdam Time) on business days.

This overlap is non-negotiable and essential because most communication, approvals, decision-making, and operational coordination take place during these hours.

If you cannot consistently work during this time window, please do not apply.

Ideal Candidate
We are looking for someone who:
? Takes ownership without being asked
? Follows up proactively
? Communicates clearly and consistently
? Keeps processes organized and up to date
? Identifies issues early and proposes solutions
? Enjoys creating structure and maintaining high standards
? Can be trusted to manage important operational and financial workflows independently

How to Apply
Fill out the application form

???? Apply Here:
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?? Applications without a Loom video will not be considered.