Operations & Execution Assistant

# ABOUT THE ROLE
We are a small but growing Swiss IT services company. You will work directly with the founder and help execute structured tasks across operations, documentation, outsourcing coordination, invoicing, and outreach.

This role is execution-focused. You will receive clear instructions, templates, and examples. Precision and reliability matter more than creativity.

# KEY RESPONSIBILITIES
• Create and maintain structured documents (IT security audits, internal documentation, SOPs)
• Prepare and format marketing materials (brochures, PDFs, simple layouts)
• Coordinate outsourcing projects (posting tasks, screening candidates, follow-ups, status tracking)
• Assist with email outreach campaigns (cold emails, follow-ups, tracking responses)
• Invoice preparation, tracking, and basic reconciliation
• General administrative support and task coordination
• Maintain task lists, checklists, and documentation systems

# REQUIREMENTS
• Strong attention to detail
• Very organized and process-driven
• Comfortable following written instructions and templates
• Good written English
• Reliable internet and availability during agreed hours
• Experience with Google Docs, Sheets, and basic online tools

# NICE TO HAVE
• Experience supporting founders or agencies
• Experience with documentation or compliance work
• Basic design skills (Canva or similar)

# WHAT THIS IS *NOT*
• Not a social media role
• Not a strategy role
• Not a sales role

# WORKING STYLE
• Clear tasks
• Clear expectations
• Long-term collaboration if performance is strong