Operations Assistant

Subject: Operations Assistant
We are looking for a highly organized and detail-oriented Operations Assistant to support and oversee day-to-day operations in a growing supply chain business. This role combines operations coordination, administration, bookkeeping, and data management to ensure smooth business processes and efficient execution across teams.

What you'll do
• Manage and track purchase orders from placement through delivery, flagging delays and following up with suppliers
• Coordinate shipments and cross-border logistics — liaising with freight forwarders and couriers, monitoring tracking, and keeping ETAs current
• Process and organize trade documents: purchase orders, packing slips, commercial invoices, and customs paperwork
• Prepare and issue customer invoices and support accounts receivable follow-up
• Keep internal trackers, spreadsheets, and our operations portal accurate and up to date
• Build and maintain reports in Excel, including supplier pricing comparisons to support sourcing decisions
• Provide general administrative and executive support as needed

What you'll need
• Experience in operations, logistics, procurement, or administrative support
• Solid Excel/spreadsheet skills and comfort learning new software quickly
• Expert with AI tools (ChatGPT, Claude, etc.) and able to use them to work efficiently
• High attention to detail
• Proactive, reliable, and able to work independently in a remote setting

Nice to have
• Experience in import/export, supply chain, or international trade
• Familiarity with QuickBooks or basic bookkeeping
• Understanding of customs, tariffs, or freight terms

Details
• Type: Full-time
• Location: Remote
• Hours: 7am to 5pm Dallas time
• Compensation: USD 750/month to start
• Please send your resume to ---------- to apply (Subject: Operations Assistant)