Operations Assistant

Operations Assistant (Remote | High-Performance Role)

Pay: ---------- PHP per hour
Job Type: Full-time (40 hours/week)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM PST
Location: Remote (quiet, professional home office required)

Time Tracking: We use a time tracking system to monitor hours worked and ensure accuracy

About Us

At Centurion Real Estate Management, we provide full-service property management across the Willamette Valley — combining professionalism, technology, and genuine care for owners and residents.

We manage everything from single-family homes to multi-unit investments, focusing on long-term performance and exceptional client service.

We’re growing and looking for a reliable, organized, and proactive Assistant Property Manager to join our team.

Operations Assistant Position Summary

The Operations Assistant provides administrative and operational support to the Operations Manager and leadership team. This position helps ensure company processes run smoothly, projects stay on track, communication is timely, and tea ---------- mbers have the support needed to deliver exceptional service to clients, residents, vendors, and property owners.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced property management environment.

Primary ResponsibilitiesAdministrative & Operational Support

Assist the Operations Manager with day-to-day operational tasks and projects.
Maintain and update company procedures, policies, and internal documentation.
Track and follow up on assigned action items fro ---------- etings.
Assist with preparing reports, spreadsheets, presentations, and operational summaries.
Monitor company dashboards and help identify outstanding items requiring follow-up.
Team Support & Coordination

Assist department managers with special projects and operational initiatives.
Coordinate communication between departments when needed.
Help schedule meetings, training sessions, and company events.
Maintain accountability trackers and project deadlines.
Owner & Client Support

Assist with owner communications and follow-up requests.
Help prepare owner reports and supporting documentation.
Coordinate information requests from clients, investors, and prospective management clients.
Assist with onboarding and offboarding property owners.
Vendor & Maintenance Coordination

Assist with vendor communication and follow-up.
Help track maintenance projects and ensure deadlines are met.
Coordinate collection of bids, invoices, and project documentation.
Maintain vendor records and compliance documentation.
Compliance & Documentation

Assist with maintaining company forms, templates, and operational procedures.
Ensure files, records, and documentation are organized and complete.
Assist with auditing processes and quality control reviews.
Help maintain compliance-related records and tracking systems.
Business Development & Marketing Support

Assist with lead tracking and follow-up.
Support marketing initiatives and company growth projects.
Help prepare proposals, presentations, and onboarding materials.
Assist with community outreach and referral partner communication.
Technology & Process Improvement

Assist with implementation of new software, systems, and workflows.
Help identify operational inefficiencies and opportunities for improvement.
Maintain internal tracking systems and project management tools.
Support AI, automation, and technology initiatives.
Qualifications

Strong organizational and time management skills.
Excellent written and verbal communication.
Ability to manage multiple priorities simultaneously.
Strong attention to detail.
Proficiency with Microsoft Office and Google Workspace.
Experience with property management software is preferred but not required.
Ability to work independently and take initiative.
Professional, positive, and solutions-oriented mindset.
Requirements

Proficiency in typing with a speed of at least 40 WPM.
Strong technical aptitude and intermediate computer literacy.
Ability to maintain a dedicated and quiet remote workspace.
Minimum of one year of experience within the industry or a related field.
Full professional fluency in English (verbal and written).
Reliable high-speed internet access (40Mb/s minimum).
Modern computer setup (desktop with a large display is preferred).
Functional webcam for participating in Zoom conferences.
Professional headset for clear phone and video communication.
Real estate background and/or property management experience is a huge plus.
Proficiency in English with little to no accent is a must.
This summary outlines the core expectations for the role and is intended for general guidance; it is not an exhaustive list and remains subject to adjustment by the Property Manager.

Success in This Role

A successful Operations Assistant helps create efficiency throughout the organization, keeps projects moving forward, supports team accountability, improves communication between departments, and allows leadership to focus on high-level strategic initiatives.

Benefits

100% Remote
Bi-weekly pay (direct deposit)
Full-time schedule, Monday through Friday, 8:00 AM to 5:00 PM PST.
Paid Holidays (5/year)

Important

Fluent English required
Not an entry-level role—property management experience is strongly preferred