Listing Management & Website Operations VA

Position Title: Listing Management & Website Operations VA

Location: Remote
Employment Type: Full-Time
About AlphaX RE Capital
AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.
Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.
About the Role
We are looking for a highly organized and detail-oriented Virtual Assistant (VA) to manage property listings, ensure data accuracy, coordinate website updates, and support communication with our web development team.
This role plays a critical part in keeping our listings accurate, our website up to date, and our internal processes running efficiently. The ideal candidate is proactive, tech-savvy, comfortable working with large datasets, and able to communicate clearly with both internal teams and external developers.
Key Responsibilities
1. Listing Management Oversight
- Monitor and maintain active property records in the Listing Management Sheet
- Review and update listing statuses (Active, Pending, Sold, Off-Market)
- Verify pricing, availability, and builder notes for accuracy
- Identify inconsistencies, missing data, or outdated information
- Maintain a daily/weekly log of updates and issues
2. Elevation Rendering Review
- Review new elevation renderings provided by builders/architects
- Match renderings to the correct plans, models, and unit numbers
- Identify discrepancies between renderings and listing data
- Prepare notes for website updates or developer adjustments
3. Website Content Updates (AL Homes Website)
- Upload new renderings, floor plans, and listing details
- Update pricing, availability, and property descriptions
- Ensure images are optimized, correctly labeled, and properly displayed
- Perform quality checks on desktop and mobile after updates
- Maintain a change log for internal tracking
4. Developer Coordination
- Document bugs, layout issues, or incorrect data display
- Prepare clear developer tickets with screenshots, URLs, and expected behavior
- Communicate with the web developer as needed to resolve issues
- Track open items through to completion
5. Data Cleanup & Quality Control
- Identify and remove duplicate entries in the Listing Management Sheet
- Standardize formatting, naming conventions, and data structure
- Ensure all properties have unique identifiers
- Maintain a clean, organized, and version-controlled master sheet
What We’re Looking For
Must-Have Qualifications:
- Strong experience with Google Sheets / Excel (filters, deduplication, data validation)
- Ability to manage large datasets with accuracy and consistency
- Experience with website CMS platforms (WordPress, custom CMS, or similar)
- Basic understanding of image handling (resizing, labeling, uploading)
- Excellent written communication skills
- Strong attention to detail and ability to spot inconsistencies
- Ability to work independently and meet deadlines

Why Join AlphaX?
- Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
- Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
- Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
- Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.

Benefits
The expected salary range for this position is $650-$700 per month. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws.

AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications.