Legal Administrative Assistant – Pre-File Department

We are seeking a detail-oriented Legal Administrative Assistant to support our pre-file department.

This role focuses on monitoring criminal cases before they are officially filed and helping keep both the legal team and clients informed throughout the process.

Responsibilities:
Conduct daily checks with various courthouses for case filing updates
Monitor and maintain pre-file cases
Update internal records and case statuses
Notify the legal department once cases are officially filed
Send preset updates and notifications through the firm’s software system
Coordinate attorney meetings when needed
Assist with administrative and case management tasks

Requirements:
Prior legal administrative experience preferred
Criminal defense experience is a major plus
Strong organizational and communication skills
Comfortable handling repetitive but important monitoring tasks
Experience working with legal software/case management systems preferred
Strong written English and attention to detail
Ability to work independently and follow processes consistently

Important Notes:
This role is primarily administrative and process-driven
Most communication will be through email and text
Minimal direct client communication
Strong follow-through and consistency are critical for this position

Ideal Candidate:
HAS GOOD WORKING ETHICS, AND COACHABLE.
You are highly organized, reliable, and good at staying on top of repetitive workflows without missing details. This role is less client-facing and more operations-focused, so being structured and dependable matters more than sounding “charismatic.” Corporate people love that word. Usually right before creating unnecessary meetings.

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