Full-Time Virtual Right Hand Badass (Admin + Operations Rockstar)

Full-Time (30 hours per week) Virtual Right Hand Badass (Admin + Operations Rockstar)

Mindset University is growing fast, and I'm looking for the ultimate operational sidekick — someone who’s not just task-driven, but obsessed with structure, execution, and excellence. This is NOT your average VA role. This is a key position on my team, supporting me directly as the founder of a bold, disruptive, high-growth personal development and coaching company.

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If you thrive in the backend, love organizing chaos into clarity, and light up at the thought of building manuals, SOPs, workflows, and systems that actually work — keep reading.

You Are:
- A strategic executor who thrives behind the scenes
- Passionate about operations, structure, and clarity
- An admin systems nerd who loves Notion, Google Drive, Canva and cleaning up inefficiencies
- More organized than your boss (and I’m pretty damn organized)
- Detail-obsessed (you triple-check your work… and mine)
- Proactive AF. You don’t wait to be told what to do, you’re already on it
- Someone who can see the vision and build the workflow backwards
- A confident communicator who speaks up when they see a better way
- Positive-minded and solution-oriented
- A lover of personal development — because we live and breathe growth here
- Focused, dependable, self-directed — and you care about work/life balance too

You Have:
- Proven experience in Notion (task boards, SOPs, project trackers, team dashboards)
- Strong Google Workspace knowledge (email, docs, drive, sheets, forms, etc.)
- Canva fluency (we use this almost daily)
- Working knowledge of ChatGPT and AI tools (for research, drafts, and automating admin)
- Strong written and spoken English communication skills
- Experience in creating systems and manuals from scratch
- Ability to manage multiple projects and deadlines without dropping the ball
- Experience working virtually in a small, fast-moving team
- A laptop, fast internet, and a quiet work environment for full-time focus

Responsibilities Include:
- Building and maintaining manuals, SOPs, checklists, and repeatable workflows
- Organizing and optimizing Google Drive, Notion, and task management systems
- Supporting launch plans, courses, and internal projects with structured task delegation
- Project management support — keeping tasks on track and deadlines met
- Supporting with research, content organization, and AI tools (ChatGPT, etc.)
- Offering insights, feedback, or process improvements when you see opportunities
- Protecting my time, energy, and brain by keeping the backend running smoothly

This is for you if...
- You want a long term career position, not just a gig or a job that you'll leave within a year
- You see problems and solve them
- You don’t need handholding — you need a mission
- You want to be part of a movement, not just a job
- You’re excited to grow with a brand that’s bold, unapologetic, and transforming lives
- You genuinely love structure and efficiency
- You’re not afraid of feedback — you ask for it
- You can balance multiple deadlines while staying calm, focused, and upbeat

Job Details:
Full-Time (30 Hours per Week)
Virtual Position
Flexible schedule
Paid Weekly (with bonus structures and long-term advancement opportunities)
Pay Scale: Based on experience

TO APPLY:
Respond to this post with:
- Make your subject line: Operations Right Hand Application – [Your Full Name]
AND
Answer the following questions (and be real, not robotic):
- What pay are you looking for?
- What’s one system or workflow you’ve built that you’re proud of — and what problem did it solve?
- What would you do if you were halfway through a task and realized the current process could be done better?
- Why does this role excite you, and how does it align with your personal growth and career vision?

Be as detailed as you’d like. I want to feel your energy and get a sense of how you think.

This role is not for the passive, the perfectionist who never finishes, or the person waiting for permission.
This is for the doers, the systems-thinkers, the detail-driven disruptors.

Sound like you?
Apply now — let's build something bold together.