Full-Time Virtual Assistant (Database Manager & ISA)

Full-Time Virtual Assistant (Database Manager & ISA)
40 Hours/Week | $200/Month | $3 Bonus per Scheduled & Attended Appointment

We’re looking for a reliable and organized Virtual Assistant / Inside Sales Agent (ISA) to help manage and stay on top of our real estate database. If you’re someone who enjoys structure, consistent outreach, and keeping things organized, this could be a great long-term fit.

Responsibilities

Daily Priority Outreach
Start each morning by calling all high-priority incoming leads before moving into regular tasks.

Database Calling
Make consistent outbound calls to our database daily, ensuring leads are regularly contacted and properly followed up with.

Weekly Follow-Up
Send texts and emails to contacts as needed so no lead gets overlooked.

CRM Updates & Organization
Keep the CRM updated in real time with lead stages, timelines, conversation notes, and clear next steps.

Lead Segmentation & Nurturing
Organize contacts into the correct pipelines (Buyers, Sellers, Renters) and set them up in our property update software (RealScout).

Relationship Building
Build rapport through personalized outreach—sharing helpful updates, market information, or relevant listings while identifying each client’s needs.

What We’re Looking For

Strong English Communication
Clear and professional spoken and written English.

Confident on the Phone
Comfortable making a high volume of outbound calls with a friendly and professional tone.

Organized & Consistent
Able to follow systems, stay disciplined, and maintain strong daily follow-up habits.

Detail-Oriented
Good at note-taking, tagging contacts correctly, and keeping the CRM clean and organized.

Tech Comfortable
Quick to learn and comfortable using CRMs, texting platforms, and real estate software.

Bonus if You Have Experience With
Follow Up Boss, RealScout, or similar CRMs
Real estate ISA or lead generation roles
High-volume cold calling or appointment setting
Important Application Instruction

Please include “Database VA” in your email subject line.

Example:
Real Estate Database VA | Jane Doe

Applications without this may not be considered.

How to Apply

Please send:

Your updated resume or CV
A 1-minute voice recording introducing yourself and sharing your experience with calling or database management
A screenshot of your internet speed test
An example of a spreadsheet or CRM system you’ve organized or managed

We’re looking for someone who wants to grow with us long term and take real ownership of this role.