Freight Invoice Administrator

Position Title: Freight Invoice Administrator
Status: Temporary Freelance/Contract (Offshore) Job Board: OnLinejobs.ph
Type: Full-time, 40 hours
Work Hours / Days: Monday – Friday, 6 a.m. – 2:30 p.m. (US/PST)
Reports to: Distribution Manager

A Freight Invoice Administrator processes and verifies invoices for freight and logistics services, ensuring accuracy and compliance. Key responsibilities include auditing carrier invoices and related documentation to ensure that the invoice amounts align with the company’s agreed-upon rate per pallet/shipment.
Reporting to the Distribution Manager, we are looking for an engaging and proactive Freight Invoice Administrator who will handle tasks like creating invoices, processing payments, and reconciling accounts, often working closely with internal teams and external partners, such as carriers.

Responsibilities:?

Day-to-day tasks include but are not limited to:?
• Audit invoices received from carriers via US mail or email.
• Review required documents to ensure rate quotes are applied correctly to the invoice.
• Reach out to the carriers to request any missing documents (invoice, BOL, POD, etc.).
• Dispute incorrect rate charges and request updated correct documentation.
• Use customer portals to download invoices and shipments’ related information and documentation.
• Process invoices in a timely manner to prevent late fees.
• Consolidate carrier invoices and send the documentation to Accounts Payable for payment.

Requirements:?
• Strong attention to detail and analytical skills
• Familiarity with freight billing and payment systems
• Ability to communicate effectively with carriers and internal stakeholders
• Strong problem-solving and conflict resolution skills
• Ability to work independently and as part of a team
• Experience in the transportation or logistics industry is a plus
• Self-motivated and disciplined
• Adaptable and versatile with the capacity to learn
• Effective communication skills??
• Computer literacy in Word, Excel, ROI, and Outlook
• Ability to read and write basic English??

The person must also demonstrate the following personal attributes:?
• Honest, trustworthy, and respectful?
• Flexible with the working schedule when required?
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Please send your resume along with your inquiry. Thank you.

HR?