Finance / Bookkeeping Virtual Assistant

The Finance Virtual Assistant will handle day-to-day financial and accounting tasks, helping ensure accurate records, timely invoicing, smooth payroll coordination, and clear job cost tracking. This role works closely with company leadership, project managers, and external accountants.

ABOUT THE COMPANY
Our mission is to transform the lives of our employees and customers through building and maintaining dreams. Regardless of the size and complexity, we offer the best service possible when it comes to lawn maintenance, landscaping design, property renovations, pools, brick and stone construction, and masonry and concrete. We challenge ourselves to be great and the best version of ourselves through individual personal, professional, and financial goals and the impact we have in the landscaping space. Our core values are the backbone of our business and guide our hiring process: we are aligned, disciplined, results oriented, inspirational, impactful, and accountable.

Key Responsibilities

Finance virtual assistants manage a range of duties, including bookkeeping, invoicing, and reconciliations. Common tasks involve processing accounts payable and receivable, tracking expenses, preparing financial reports, and handling client communications like emails and calls. They also support budgeting, data entry, research on industry trends, and month-end closes while ensuring compliance with basic financial standards.

-Bookkeeping & Accounting
-Record and categorize financial transactions
-Maintain accurate general ledger entries
-Reconcile bank and credit card statements
-Track expenses, equipment, and operating costs
-Accounts Payable
-Process vendor and subcontractor invoices
-Schedule and track payments
-Maintain vendor records and W-9 documentation
-Accounts Receivable & Invoicing
-Prepare and send customer invoices (progress billing, retainage, final invoices)
-Track outstanding invoices and follow up on collections
-Maintain AR aging reports
-Payroll & Labor Cost Tracking
-Collect and verify employee and crew timesheets
-Assist with payroll processing
-Track labor costs by job or project
-Support certified payroll or prevailing wage reporting (if required)
-Job Costing & Reporting
-Track costs by project (labor, materials, equipment, subcontractors)
-Assist with job cost vs. estimate reports
-Prepare weekly and monthly financial reports (P&L, cash flow, job cost reports)
-Compliance & Organization
-Maintain organized digital financial records
-Support sales tax tracking
-Prepare documentation for CPA or tax professionals

Required Qualifications
2+ years experience in bookkeeping, accounting, or finance support
Experience supporting U.S.-based businesses

Strong knowledge of:
-Accounts Payable & Accounts Receivable
-Job costing (construction or landscaping preferred)
-Proficiency in QuickBooks Online or Desktop
-Strong Excel or Google Sheets skills
-High attention to detail and accuracy
-Reliable internet and secure remote workspace

Work Schedule & Compensation:
-Remote position
-U.S. business hours
-Competitive pay based on experience
-Long-term opportunity for the right candidate


COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Lawn Brothers Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to ---------- a candidate? Please connect directly with your recruiter to discuss this opportunity.