Executive Virtual Assistant / Personal Operations Manager

About the Role:
I am a busy entrepreneur and brand consultant based in Los Angeles managing multiple client projects simultaneously while also building my own personal brand. I need a highly organized, proactive, and assertive virtual assistant who can help me run the operational side of my life and business so I can focus on high level work and creative output.
This is not a passive role. I need someone who takes initiative, follows through without being reminded, and genuinely takes pride in keeping things moving. If you are the type of person who notices what needs to be done before being asked and gets it done, this role is for you.

What You Will Be Doing:

Managing and maintaining a project management system in Notion: tracking all active client projects, deadlines, and to-dos across multiple accounts
Proactive follow-up on outstanding tasks, emails, and deliverables: nothing falls through the cracks on your watch
Drafting and organizing email responses and client communications
Organizing and scheduling social media content across platforms: including coordinating with content calendars and caption libraries
Managing contracts and important documents in Google Drive
Calendar management and appointment scheduling
Light research tasks as needed
Helping maintain overall organization across my work and personal life
Flagging anything that needs my attention before it becomes urgent


You Are the Right Fit If You:
Have a "get it done" personality: you don't wait to be told twice
Are highly detail oriented and nothing slips past you
Communicate proactively: you give updates before being asked
Are flexible with hours and available across different time zones when needed
Take ownership of your responsibilities like they are your own
Stay calm and organized even when managing multiple moving pieces


Required Skills and Tools:

Notion: project management and organization
Google Drive, Google Docs, Google Sheets
Canva: basic design and social media graphics
Gmail and email management
Social media platforms : Instagram, Facebook, Threads, substack, tiktok
Strong written English: drafting professional communications
Excellent follow-up and communication skills

Bonus Skills:

Experience supporting entrepreneurs or creative professionals
Experience managing contracts and client documentation

I am based in Los Angeles, California but I travel A LOT