Executive Virtual Assistant / Operations Coordinator - MEL

Must have strong experience in executive assistance, calendar and email management, client communication, CRM management, project coordination, social media support, and administrative operations.
Remote | Full-Time | Executive Support | Long-Term Role

We are looking for a proactive, organized, and resourceful Executive Virtual Assistant / Operations Coordinator to support a growing business. This is a long-term opportunity for someone who enjoys taking ownership, staying organized, and helping a business operate efficiently while supporting day-to-day operations.

Key Responsibilities
• Manage executive calendars, appointments, and email communications.
• Handle client communication, follow-ups, and relationship management.
• Maintain CRM records and track leads accurately.
• Schedule and publish social media content for Instagram, Facebook, and Pinterest.
• Create and edit marketing materials using Canva.
• Conduct online research and provide general administrative support.
• Coordinate projects using ClickUp, Asana, Trello, or similar project management tools.
• Organize documents and maintain files using Google Workspace and Microsoft Office.
• Assist with day-to-day business operations and ensure tasks are completed efficiently.

Required Skills & Qualifications
• Proven experience as an Executive Virtual Assistant, Operations Coordinator, Executive Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and manage multiple projects independently.
• Experience with executive calendar management and email management.
• Proficient in Google Workspace, Microsoft Office, Canva, and CRM platforms.
• Experience using project management tools such as ClickUp, Asana, Trello, or similar.
• Highly proactive, resourceful, and able to work with minimal supervision.
• Trustworthy, dependable, and committed to delivering high-quality work.

Tools Proficiency Requirement
• Google Workspace
• Microsoft Office
• Canva
• CRM platforms
• ClickUp, Asana, Trello, or similar project management tools
• Social media scheduling platforms

Nice to Have
• Experience in interior design or home décor.
• Experience sourcing furniture and décor.
• Familiarity with Airbnb or short-term rental businesses.
• Experience using DesignFiles or willingness to learn.
• Basic video editing using Canva or CapCut.
• Experience supporting luxury brands or service-based businesses.

We're Looking For Someone Who Is
• Proactive and resourceful.
• Highly organized and detail-oriented.
• Trustworthy and dependable.
• A strong communicator.
• Comfortable working independently in a remote environment.
• Eager to grow with a long-term team.

How to Apply? Please submit the following:
• Updated CV or Resume.
• Portfolio or relevant work samples (if available).
• A 2 to 3-minute introduction video sharing your Executive Assistant or Operations experience, the tools and software you're most experienced with. And Why you're a great fit for this role.

Only shortlisted candidates will be contacted for the next step of the hiring process.