Executive Virtual Assistant

We are looking for a highly organized, proactive, and dependable Executive Virtual Assistant to provide direct support to a busy executive. This role focuses on executive and personal administrative support, calendar and email management, scheduling, travel coordination, and assisting with various property management-related administrative tasks.

While this position includes supporting property management activities, prior real estate or property management experience is not required. We are looking for someone who is resourceful, detail-oriented, able to anticipate needs, and capable of handling confidential information with professionalism.

This is an excellent opportunity for an experienced Executive Virtual Assistant who enjoys staying organized, solving problems, and helping keep daily operations running efficiently.


SHIFT
Must be available during U.S. daytime business hours


Job Duties and Responsibilities

- Manage and coordinate the executive's calendar, appointments, and daily schedule.
- Provide personal administrative support and assist with day-to-day organization.
- Manage email inboxes, prioritize messages, and handle follow-up communications.
- Coordinate travel arrangements, accommodations, and itineraries.
- Support property management administrative tasks, including:
- Coordinating with vendors, contractors, and service providers.
- Tracking maintenance requests and ensuring timely follow-ups.
- Organizing and maintaining property-related documents and records.
- Scheduling inspections, repairs, and appointments.
- Conduct online research and compile information as requested.
- Prepare reports, spreadsheets, presentations, and other business documents.
- Track deadlines and ensure assigned tasks are completed on time.
- Maintain accurate records and organized digital filing systems.
- Handle sensitive and confidential information with discretion.
- Perform other executive support and administrative tasks as assigned.

Qualifications

- Minimum of 2 years of experience as an Executive Virtual Assistant, Administrative Assistant, Executive Assistant, or in a similar administrative support role.
- Excellent organizational and time management skills.
- Strong written and verbal English communication skills.
- Ability to prioritize multiple tasks and work independently.
- High level of professionalism, reliability, and discretion.
- Strong attention to detail and problem-solving skills.
- Proficient in Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets) and/or Microsoft Office.
- Comfortable learning new software and online tools.
- Stable internet connection and a reliable home office setup.

If you believe you're a strong fit for this position, please respond with the following:

- A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a summary of your work experience,
emphasizing tasks relevant to this role.

- A screenshot of your PC specifications and internet speed.
- Your WhatsApp number for easy communication.

To ensure you've read this message carefully, please include the word "ExecVA" in the subject line of your email.

We look forward to reviewing your application!