Executive Virtual Assistant

We are looking for an exceptional Executive Assistant to support a high-performance entrepreneur, coach, speaker, and events business in the personal development, leadership, manifestation, and transformation industry.

This is more than just an admin role — you’ll become a key part of a purpose-driven business, helping manage operations, events, systems, launches, client experiences, and day-to-day business flow.

What You’ll Be Doing

Executive & Administrative Support

Manage calendars, appointments, and scheduling
Coordinate Zoo ---------- etings, workshops, and speaking engagements
Organise domestic and international travel arrangements
Handle inbox management and communication
Maintain systems, records, and documentation
Assist with operational flow and backend support
Anticipate needs and proactively solve problems

Client Communication & Coordination

Support onboarding and client communication processes
Liaise professionally with clients regarding appointments and schedules
Deliver a high-level client experience with timely communication
Maintain confidentiality and professionalism at all times

Systems & Technology

Build and manage workflows in Go High Level (GHL)
Create funnels, landing pages, automations, and campaigns
Manage CRM systems and client databases
Use ClickUp or similar tools to manage projects and timelines
Improve systems and operational efficiency

Event & Retreat Coordination

Coordinate retreats, masterminds, workshops, and luxury events
Manage logistics, schedules, communication, and planning
Support both online and in-person event execution
Assist with attendee coordination and event preparation
Opportunity to assist at international retreats and live events

Requirements

Minimum 2+ years experience as an Executive Assistant
Experience supporting entrepreneurs, coaches, or high-performance businesses
Strong experience in fast-paced environments
Experience coordinating events, retreats, workshops, or masterminds
Ability to manage multiple projects and deadlines

Technical Skills

Highly proficient in Go High Level (GHL)
Experience creating automations, funnels, workflows, and landing pages
Familiar with ClickUp or similar project management tools
Proficient in Google Workspace, Zoom, Slack, Canva, and online systems

Personal Qualities

Highly organised and detail-oriented
Proactive and solutions-focused
Calm under pressure
Strong communication and interpersonal skills
Reliable, adaptable, and accountable
Positive “get it done” attitude
Passionate about personal growth and leadership

Bonus Skills

Experience in the coaching or personal development industry
Social media or content coordination experience
Canva/design skills
Copywriting or marketing experience
Experience supporting online launches

Application Requirements

To apply, please submit:

Your updated resume
A short cover letter outlining your relevant experience
Your DISC Profile assessment - Use this link: ----------

If you love organisation, systems, events, and supporting visionary leaders while growing professionally and personally — we’d love to hear from you!