Executive Operations & Accounting Assistant Position

Pay: ?40,000.00 - ?45,000.00 per month

Job description:

Executive Operations & Accounting Assistant Position

We are seeking a highly organized, detail-oriented, and dependable Executive Operations & Accounting Assistant to support company leadership and assist with day-to-day business operations.

This role combines Accounts Receivable (AR) and Accounts Payable (AP) responsibilities with executive and operational support, making it ideal for someone who enjoys wearing multiple hats and helping a business run efficiently.

The ideal candidate is proactive, resourceful, and comfortable working independently while managing administrative, financial, and executive support tasks.

Compensation

Starting Salary: $700–$850 USD per month, depending on experience and qualifications
Following a successful 90-day review, compensation may increase based on performance, with the opportunity to earn up to $1,100 USD per month

Employment Type: Full-Time Remote
Working Hours: Pacific Standard Time (PST) business hours

Key Responsibilities: Accounting & Financial Support

Manage Accounts Receivable (AR) and Accounts Payable (AP) processes
Create and send invoices to clients
Monitor outstanding payments and follow up on overdue accounts
Process vendor invoices and payments
Maintain accurate financial records and documentation
Assist with bookkeeping and financial reporting
Reconcile transactions and identify discrepancies
Support month-end and year-end accounting processes as needed

Executive Support

Manage executive calendars, schedules, and appointments
Coordinate meetings and prepare meeting materials
Organize and prioritize executive tasks, projects, and deadlines
Handle email management and professional correspondence
Prepare reports, presentations, and business documentation
Assist with special projects and strategic business initiatives
Serve as a reliable point of contact for internal and external communications

Operations Support

Track projects and ensure deadlines are met
Maintain internal systems, records, and databases
Develop and improve administrative processes and workflows
Coordinate communication across departments and teams
Create and maintain Standard Operating Procedures (SOPs)
Support leadership with operational planning and execution
Identify opportunities to improve efficiency and organization

Administrative Support

Perform data entry and maintain accurate records
Manage and update CRM systems
Prepare, organize, and maintain documentation
Conduct research and gather information as requested
Provide general administrative and virtual assistant support
Assist with ad hoc tasks and projects as needed

Required Qualifications

Experience with Accounts Receivable (AR) and Accounts Payable (AP)
Strong organizational and time management skills
Excellent attention to detail and accuracy
Strong written and verbal English communication skills
Ability to work independently with minimal supervision
Proficiency with Google Workspace and Microsoft Office
Reliable internet connection and dedicated remote work setup
Ability to manage multiple priorities in a fast-paced environment

Preferred

Experience supporting executives, founders, or business owners
Experience in operations, project coordination, or administrative management
Familiarity with bookkeeping software such as QuickBooks, Xero, or similar platforms
Experience using CRM systems and project management tools
Previous Virtual Assistant, Executive Assistant, or Operations Assistant experience
Ideal Candidate

We are looking for someone who is:

Highly organized and dependable
Proactive and solution-oriented
Comfortable handling confidential information
Able to manage multiple priorities simultaneously
Strong in follow-through and accountability
Adaptable and eager to learn new systems and processes
Resourceful and capable of finding solutions independently
Committed to helping leadership and the business operate efficiently

Why Join Us?

This role offers the opportunity to work closely with leadership, contribute to key business operations, and grow alongside a dynamic and expanding company. If you enjoy supporting executives, improving processes, and ensuring financial and operational tasks run smoothly, we'd love to hear from you.

Work Location: Remote