Executive Assistant / Project Manager (Hands-On, Not a Note-Taker)

Do you get a strange thrill from turning a busy CEO’s world into smooth, organised ---------- ntum?

We’re looking for someone who loves:

- Turning messy to-do lists into finished projects
- Spotting problems before they explode
- Keeping a whole team aligned, supported, and moving
- Creating systems that actually make life easier
- Jumping into a project and getting stuff DONE — not just “monitoring” it

You won’t be here to book meetings and update calendars all day.
You’ll be my right hand — helping me run the company, complete projects, support the team, improve systems, and solve problems fast.

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HERE'S WHAT MAKES THIS ROLE DIFFERENT.....

We’re a fast-paced digital marketing agency. Everything we do — funnels, automation, websites, campaigns — needs precision.

So while you won’t be our “tech person,” you must know how all the pieces fit together.
You’ll be jumping in and helping with:

- Marketing tasks
- Automation setup
- Email & SMS campaign builds
- Workflow setup
- Social media scheduling
- Reporting
- QA checks
- Research & problem solving
- Making sure projects ACTUALLY get finished

If you're the type of person who sees a broken process, grabs a tool, and says, “Right — let me fix this,” you’ll fit in perfectly.

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THIS IS FOR YOU IF:
- You love organising people, projects, and chaos
- You support the team before they even ask
- You take pride in completing tasks, not just assigning them
- You’re tech-comfortable (not scared of CRMs, funnels, ClickUp, AI tools)
- Your brain naturally thinks: “How can this be done better?”
- You follow through on every detail
- You enjoy helping launch campaigns and automations
- You can read a funnel or workflow and immediately see what will break
- You get satisfaction from catching issues early and solving them fast
Be sure to include in your application what your favorite animal is and why.

THIS IS NOT FOR YOU IF:
- You only want to manage — not do
- You crumble when priorities shift
- You wait to be told what to do
- You think “EA” means “calendar manager”
- You avoid tech
- You don’t like learning new tools
- You think “done is good enough”
- If you can not 100% work full time & times required

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IMPORTANT DETAILS
- US-based company
- Hours: 1 PM – 10 PM EST (Monday–Friday)
- Full-time
- You’ll work directly with the CEO (that’s me), so reliability and communication are huge

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If you want to apply… please answer these 3 questions:

These are deliberately hard — they help me understand how you think.

1. A funnel has a sudden drop in conversions. You’re not the funnel builder. What steps would you personally take to figure out what’s going wrong?
(I’m not looking for a guess — I want to see how your problem-solving brain works.)

2. You notice a recurring issue in the team’s workflow that slows everyone down. Describe exactly what you would do from the ---------- nt you spot it until it’s solved.
(Your answer tells me how proactive you really are.)

3. You’re given a large project with many moving parts, but the CEO is extremely busy and unavailable. How do you keep the project moving without their input?
(This shows how you handle independence and responsibility.)