Executive Assistant & Operations Coordinator (Full-Time | Remote)

About Us

We are a New Zealand-based property development and project management company with operations in New Zealand and Dubai.

We are looking for an exceptional Executive Assistant who wants to build a long-term career and become a trusted right hand to the Managing Director.

This is not a typical virtual assistant role.

We are looking for someone who enjoys organising, solving problems, improving systems and helping a busy CEO stay focused on growing the business.

If you enjoy taking ownership, thinking ahead and making someone's day easier, we'd love to hear from you.

Your Responsibilities
Executive Support
Manage the CEO's calendar and appointments
Organise meetings and travel
Prepare daily and weekly schedules
Manage emails and follow up outstanding items
Prepare meeting agendas and action lists
Business Operations
Maintain project trackers
Follow up consultants, suppliers and clients
Organise company documents
Prepare weekly business reports
Coordinate business administration tasks
Personal Administration
Manage reminders and appointments
Organise personal documentation
Coordinate insurance, vehicle servicing and renewals
Assist with travel planning
Keep records organised
What We're Looking For
Excellent spoken and written English
Highly organised
Strong attention to detail
Excellent communication skills
Positive attitude
Honest and trustworthy
Able to work independently
Comfortable learning new software quickly
Minimum 3 years' administrative or executive assistant experience
Stable internet connection
Quiet home office
Available to work during New Zealand business hours
Software Experience

Experience with some or all of the following is preferred:

Microsoft 365
Google Workspace
Excel
Word
ChatGPT
Canva
ClickUp, Asana or similar
Zoom
WhatsApp
Google Drive

Training will be provided where required.

What Success Looks Like

Within your first six months you will:

Keep the CEO's calendar fully organised
Ensure important emails are never missed
Help improve business systems
Coordinate follow-ups without constant supervision
Become a trusted part of the leadership team
Salary

Competitive salary based on experience.

Annual performance reviews and salary increases for outstanding performance.

Long-term career opportunity with increasing responsibility.

Application Instructions

Please submit:

Your CV.
A short cover letter explaining why you are interested in this role.
A short video (2–3 minutes) introducing yourself and explaining:
Why you believe you are suitable for this position.
The longest role you have held and why you stayed.
Why you are looking for a long-term opportunity.

Applications without the requested video will not be considered.

Successful applicants will complete a paid practical assessment before appointment.