Executive Assistant / NOTION + CANVA Operations SOP Architect

Executive Assistant / Notion Operations Architect

Luxury Fashion Group | Full-Time | Remote


We are an international luxury fashion group seeking an exceptional Executive Assistant / Notion Operations Architect to join our leadership team.

This is not a traditional Executive Assistant role.

We are looking for someone who can build and maintain a world-class operational headquarters inside Notion that sits above all our existing systems and gives management complete visibility over the business.

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About Us

We are the parent company behind an international luxury fashion brand operating across:

* Retail Stores
* E-commerce
* Wholesale
* International Production
* Logistics & 3PL
* Marketing & Influencers
* Finance & Accounting

Our teams operate across Europe, Asia, the Middle East, and North America.

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Your Mission

Build and maintain a premium digital headquarters inside Notion.

The system must sit above and organize information from:

* ClickUp
* Shopify
* Uphance
* UpPromote
* Xero
* Loop Returns
* Google Workspace
* Email
* WhatsApp
* Internal Teams

The goal is simple:

The CEO should be able to understand the entire business within minutes from one central dashboard.

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What You Will Build

Executive CEO Dashboard

* Large visual tiles
* KPI dashboards
* Executive reporting
* Department overview pages
* Priority management
* ADHD-friendly workflows

SOP & Knowledge Center

* Standard Operating Procedures
* Training manuals
* Department playbooks
* Process documentation
* Team onboarding systems

Department Hubs

* Finance
* Retail
* E-commerce
* Marketing
* Production
* Logistics
* HR
* Wholesale
* Concierge & Ambassador Program

Visual Workspace Design

We want Notion to feel like:

Apple Headquarters × Formula 1 Control Room × Luxury Fashion Brand

Not a database.

Not a task list.

A premium digital headquarters.

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Required Skills

Essential

? Advanced Notion

? SOP Creation

? Operations Management

? Project Management

? Executive Assistance

? Process Documentation

? Strong English

? Excellent Organizational Skills

Strong Advantage

? Canva

? ClickUp

? Shopify

? Xero

? UpPromote

? Loop Returns

? CRM Systems

? Automation Tools

? Fashion Industry Experience

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Application Requirements

Please send the following:

1. CV / Resume
2. Portfolio
3. Screenshots of Notion dashboards
4. Examples of SOPs you created
5. Short introduction video (2–3 minutes)
6. Description of the most advanced operational system you have built
7. Confirmation that you can build visual tile-based executive dashboards

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Important Questions

Please confirm:

* Can you build ADHD-friendly executive dashboards?
* Can you create large image-based tiles and department hubs?
* Can you embed Canva and visual content into Notion?
* Have you built KPI dashboards before?
* Are you available for occasional international travel (Paris, New York, Hong Kong, trade shows, supplier visits)?
* Are you available full-time?

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How To Apply

Send everything directly via WhatsApp:

---------- Applications without portfolio examples and dashboard screenshots will not be considered.

We are looking for someone who can become a key member of our leadership team and help build the operational backbone of a global luxury fashion group.