Executive Assistant & Marketing Operations Coordinator (Full-Time, Remote)

ABOUT THE ROLE
I’m looking for a highly organized and proactive Executive Assistant who can help me stay on track, manage ongoing projects, and support marketing operations across multiple businesses.

You’ll work directly with me (founder of a marketing and AI consulting business) to keep everything organized, handle communication with clients and leads, and take ownership of repeatable marketing tasks.

If you love structure, clear systems, and supporting a fast-moving entrepreneur, this role is for you.

WHAT YOU’LL DO
• Keep ClickUp organized — update projects, priorities, and deadlines
• Help me stay accountable to goals and follow through on daily/weekly tasks
• Manage my email inbox and calendar (scheduling calls and follow-ups)
• Handle outreach to prospects and leads via email, Messenger, or calls (using scripts/templates)
• Perform repeatable marketing and SEO tasks based on video instructions
• Upload and edit content in WordPress
• Assist with link-building outreach and client communication
• Create simple Canva designs and short video edits for social media
• Support Meta Ads setup and reporting (with training provided)
• Continuously look for ways to improve workflows and efficiency

WHAT YOU’LL NEED
• Excellent English communication skills (written and spoken)
• Highly organized, reliable, and detail-oriented
• Comfortable using ClickUp, Google Workspace, and other online tools
• Proactive — takes initiative rather than waiting for tasks
• Calm, steady personality
• Ability to follow detailed SOPs (video instructions) and improve them over time
• Bonus: Experience with AI tools (ChatGPT, Notion AI, etc.)
• Bonus: Basic WordPress, Canva, or Meta Ads Manager experience
• Preferred: Located in or near GMT+7 timezone

WHAT YOU’LL GET
• Full-time, long-term position
• Work directly with a seasoned digital marketer and AI specialist
• Learn hands-on how to use AI, run marketing campaigns, and manage clients
• Supportive, flexible environment that rewards initiative and consistency
• Opportunities to grow your role and responsibilities as the business scales

WORK SCHEDULE
• Full-time (40 hrs/week)
• Regular communication through Slack and ClickUp
• Daily check-ins and weekly priority planning

HOW TO APPLY
Please read carefully — attention to detail is key for this role.

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