Executive Assistant - Biohack Yourself Media

Position: Executive Assistant - Biohack Yourself Media

Your Core Mission

Your mission is to remove operational noise from the COO’s life.

Your mindset should be:

“How do I take this off his plate permanently?”

You will:

Manage and optimize scheduling strategically
Run operational follow-through after meetings
Track priorities across multiple projects
Communicate confidently with clients and partners
Organize ideas into systems and execution plans
Spot problems early and solve them independently
Create order out of fast-moving chaos
Tools & Systems (Required)

You must already be strong with:

Google Workspace (Docs, Sheets, Calendar, Drive)
Calendly
Zoom
Monday.com
Asana
Slack / WhatsApp communication
Task and project management systems
Massive Advantage — AI + Automation Thinking

We strongly prefer someone who:

Uses AI tools daily to improve workflows
Understands ChatGPT and modern automation
Thinks in systems, not tasks
Looks for efficiency opportunities constantly
If you can make workflows faster and smarter — you will thrive here.

The Type of Person Who Wins Here

You:

Think like an owner
Move fast without being messy
Are proactive and solution-focused
Communicate clearly and confidently
Anticipate needs before they are spoken
Handle ambiguity without stress
Like responsibility and accountability
You enjoy being trusted.

You don’t need micromanagement.

The Type of Person Who Will Struggle Here

This role is NOT for someone who:

Needs step-by-step direction
Waits to be told what to do
Avoids decision-making
Gets overwhelmed by fast pace
Wants a simple admin role
What Success Looks Like (90 Days)

The COO’s schedule feels effortless
Meetings turn into execution automatically
Projects move faster because you’re driving organization
Problems are solved before they reach leadership
Leadership feels more focused and less operationally burdened
Growth Opportunity

This is a real growth position.

For the right person, this role can evolve into:

Executive Operations Lead
Strategic Operations Manager
Chief of Staff–type role
We reward people who create leverage and ownership.

Compensation

Competitive and based on experience, capability, and initiative.Growth opportunities tied to performance and long-term contribution.

How to Apply (IMPORTANT)

Please include:

Resume or portfolio
A short message answering: “Why are you an operator, not just an assistant?”
Examples of systems, workflows, or processes you improved
AI tools you actively use in your work
Your timezone + availability
Final Note

This role is for someone who wants to grow into something bigger.

If you’re looking for a normal assistant position — this is not it.

If you want to become someone’s trusted right hand and help build something meaningful — we want to hear from you.