Designer Assistant

WE ARE HIRING!!!

We are seeking a virtual assistant with excellent written and oral communication skills. This person will need to organize and supervise all administrative activities, which facilitate the smooth running of the business. They will be expected to carry out a range of administrative, procurement, IT-related and administrative tasks. Ultimately, this candidate would be responsible for ensuring the virtual office runs efficiently. This is an autonomous role for a self-starter, but a plus to have some interior design knowledge. We provide training, mentoring, a collaborative team, systems and a robust business structure to support you. This is a unique opportunity to join our innovative, professional, top-quality team.


Assistant Responsibilities:
The following is intended to describe the general nature, and level of work. Other duties may be involved.
- Manage DIRECTOR’s email
- Check and sort virtual mailbox
- Monitor and order office supplies (business cards, stationery, ink cartridges)
- Research, establish and maintain relationships with vendors (florists, caterers, insurance carriers, etc.)
- Schedule vendor presentations
- Research, procure and maintain business software
- Manage office calendar and Creative Director appointments
- Manage Google Drive and file docs in correct areas
- Organize and maintain a detailed list of contacts, cross-referencing excel, and - design software
- Interfacing with all contacts (including on the phone, and over email) in an polished, professional, and discreet manner


Who Are We...
A full service design firm that offers project flexibility with the highest standard of care, who has successfully partnered with developers on several projects. Our work reflects a high specialized, and multi - faceted interior design process with unparalleled attention to detail. We are currently hiring for the following position to help bring stunning spaces to life!

Are you ready to design, create, and lead with us?
We currently have an opportunity for a Designer Assistant to join our team. The ideal candidate lives and breathes organization and communication. Wants autonomy over their role self directed and happy to manage multiple projects. Comfortable communicating with internal and external parties not only understands the importance of organization, systems and processes but loves to use them to keep their projects joyful and efficient has an upbeat personality and a positive attitude. As a Design Assistant you will support our principal with a diverse range of roles. You will play a crucial role in ensuring the smooth internal operation of our intention design firm. You will be contributing as needed to all stages of design development working closely with our team to complete various project deliverables. You will have a level of energy, and curiosity that is second to none, and possess the skills that allows one to be two-steps ahead at all times. Do all this while making it feel effortless, and fun we have a great team, and are waiting for the right fit for such an important position.

Additional Assistant Responsibilities: 
- Manage Meeting Minutes
- Manage Meeting Notes
- Admin Duties 
- Daily Scheduling
- Incoming/Out Bound Calls
- Manage and Track Lead Follow-up Metrics 
- Manage All Discovery Calls w/Leads 
- Catch All Direct Messages & DM's
- Confirm All Consult Calls Appts
- Manage all Socials
- Oversee Online Orders
- Assist w/Client Intake Assist Designers w/Online Package Order Deliverables as needed
- Schedule Initial Consultations Appts for Principal Designer Arrange & Manage Studio and Principal Calendar
- Direct client claims and complaints

"AS NEEDED" Assistant Responsibilities:
E - Design (Online Only)
- Consultation Calls
- Purchase Confirmations
- Packaging
- Pricing
- Processes
- E-Design Package Imagery
- Premium Package Imagery
- Room Planners
- Mood Boards
- E-Design Plans
- Shopping links
- Up sale Design Packages
- Present Files for Installs
- Client Follow-Up Emails
- Client Reviews
- E-Design Presentation
- E-Design Deliverables.
- E-Design Marketing Plans

Full Service Design:
- Assist designers with the execution of project goals through all design phases
- Create new accounts including collecting and delivering samples from vendors
- Assist the project team with maintaining library
- Assist project team with building spec sheets
- Assist project team with entering data in program software
- Assist project team with discovery call and consultations
- Manage booking schedules
- Assist with sourcing fabrics, and building boards
- Assist with drawing packages on AutoCAD to include: partition plans, furniture layout, reflected ceiling plans, electrical plans, finish plans, wall elevations, custom millwork detail, and section drawings
- Assist to prepare concept packages, conceptual mood boards, sketches, and color 2D & 3D rendering, and visuals for client presentations
- Organize and prepare for presentation meeting including printing of drawing files, documents, and reference image files
- Maintain up to date contacts and knowledge of local and international vendors, pricing, ordering, and tracking product/materials as needed
- Assist in conducting research, and gathering information on design trends, new materials, and products that will be of interest to the firm
- Assist in coordinating, and scheduling with vendors, contractors, and suppliers
- Manage principal schedule, weekly meetings, daily emails, studios social accounts, and marketing leads that come in daily
- Utilize project management software, oversee admin task, and meeting tasks
- Asist to prepare invoices, time billing process, project expenses, budgets, and purchase orders
- Assist with scheduled, and timelines
- Source décor products from vendors, and supplies
- Communicate project process, and deadlines with subcontractors, and tradespeople as needed for the projects
- Track product inventory ensure materials, and goods are available when needed
- Assist with the design team, manage inspiration images, and sourcing files, and create both digital and physical mood boards
- Coordinate the ordering, storage, delivery, and installation of products
Other Required Responsibilities: 
* As a designer assistant you will play a crucial role in ensuring the smooth interval operation of our design studio while assisting with décor related sourcing, documentation, tracking, and also with our online store. As our designer assistant you will be contributing to all stages of the design development, helping to assist "As Needed" with 2d/3d Renderings, working draw sketch packages, and working closely with the team to complete various deliverables. 


Position Requirements:
- Minimum of 2 years experience supporting executives
- 1 yrs. Experience (preferred not required)
- Bachelor’s Degree, Interior Design Degree, or currently enrolled in Interior Design school
- Ability to focus on multiple projects in various stages of development
- Ability to work autonomously
- Experience communicating with external vendors and trades
- Experience calendar management
- Experience email inbox management
- Reliable computer and WiFi to utilize our web based systems
- Have a strong passion for design (preferred not required)
- Enthusiastic team player
- Flexible with hours
- Prior experience, or relevant coursework in residential interior design is (preferred not required)
- Proficient in CAD/Revit, Sketchup, Indesign, and Studio Designer
- Proficient in various software programs such as Microsoft, google docs, asana, notion, honey book, and canva
- Have great time management, reliable, and dependable
- Ability to meet project deadlines
- Work in collaboration with the design team
- Ability to work both independently, and collaboratively in a team environment
- Outstanding and effective communication, and interpersonal skills
- Strong attention to detail, and organizational skills

Studio Responsibilities: 
Assist in conducting research and gathering information on design trends, materials, and products that will be of an interest to the studio. Maintain the design sample library and organize the samples ensuring that all materials are current and up to date. Assist in preparing design presentations, consult Appts, and finish samples for design presentation. Sourcing images, design files, and creating mood boards. 

Required Strengths: 
Excellent efficiency and time management skills. Self starter responsible and highly motivated. Strong attention to detail with a high level of accuracy. Highly organized and productive. Strong verbal and written communication skills, demonstrating the ability to draft clear, and concise correspondence. Ability to multitask. Polished and professional demeanor.

JOIN OUR TEAM...
If your are interested in joining our team, and would like to apply to be considered for employment, send us your resume, cover letter, and a short video as to why you'd be a great fit for this role. If you have prior interior design experience, or have worked as a designer assistant before and have a portfolio, or relevant work feel free to email us directly at: ----------

Thank you, for considering us as your next employment opportunity!!!