Creative Operations Virtual Assistant (Notion-Focused)

About the Role

I am a Creative Strategist building a small, structured agency focused on paid advertising creatives.
I am looking for a Creative Operations Virtual Assistant to support my internal systems and workflows.

This is not a general admin role.
You will work only with internal documents, creative pipelines, and task systems.
There is no client communication and no ad account or Ads Manager work.

Your job is to make sure ideas, hypotheses, and creative workflows are clear, organized, and always up to date.

Core Responsibilities

Maintain and update creative pipelines in Notion

Organize and write creative hypotheses based on provided input

Apply naming conventions consistently

Track and update task and creative statuses

Keep Notion, Google Sheets, and Google Docs clean and organized

Identify missing tasks or information and flag them

Prepare work so I only need to review, approve, or adjust

Required Skills & Experience

Strong daily experience using Notion for task or project management

Clear understanding of pipelines and workflows (not just task lists)

Confident working with Google Sheets and Google Docs

Basic understanding of paid ads or marketing workflows

Strong attention to detail and consistency

Able to follow existing systems without changing them

Comfortable working independently and asynchronously

Willing to learn and improve within a structured agency environment

What You Will NOT Do

No ad platform or Ads Manager work

No client communication

No strategic decision making

No copywriting from scratch

Working Style

Full-time, long-term role

Asynchronous work with clear systems

Short written updates

Structured environment with guidance and training

How to Apply (Important)

To apply for this role, you must carefully read and follow the instructions below.
Copy-paste applications or missing answers will not be reviewed.

Application Questions

Please answer all questions in your own words:

1. Notion Experience
How do you use Notion in your daily work?
What type of databases or workflows have you maintained?

2. Pipelines & Workflows
Have you worked with creative, content, or marketing pipelines before?
Briefly explain what you were responsible for.

3. Attention to Detail
If you notice tasks in a pipeline with missing names or statuses, what would you do first?

4. Working Style
How do you make sure tasks and important details are not forgotten?

Keyword Check (Required)

To show that you read this job post carefully,
please write the keyword PIPELINE at the top of your application.

Applications without this keyword will not be reviewed.