Construction Operations & ISO Assistant

Marks Construction is a growing U.S.-based general contractor focused on commercial construction projects. We are actively implementing ISO 9001 (Quality Management) and ISO 45001 (Occupational Health & Safety) systems and are building a more structured, process-driven organization.

We are not just looking for administrative support—we are building an operations system that ensures every project is fully documented, compliant, and audit-ready.

Role Summary:

We are seeking a highly organized Construction Operations & ISO Coordinator to support field teams and office leadership by managing documentation, safety records, quality control logs, and ISO compliance systems.

This role is the backbone of our ISO implementation and ensures that all field activities are properly recorded, organized, and ready for audit at any time.

Key Responsibilities:
ISO 9001 (Quality Management)
Maintain document control system (SOPs, forms, policies)
Track and log non-conformances and corrective actions
Organize internal audit records
Maintain KPI tracking sheets
Ensure all project documentation is standardized and current versions are used
ISO 45001 (Safety Management)
Collect and organize toolbox talks from field teams
Maintain safety inspection logs
Track i ---------- and near-miss reports
Maintain training records and safety compliance files
Organize corrective actions and follow-ups
Field Support & Operations
Collect daily reports from superintendents/foremen
Organize jobsite photos and project documentation
Maintain project folders (Google Drive / SharePoint / similar)
Follow up with field staff for missing reports or documents
Reporting
Prepare weekly operations & safety dashboard
Track missing documentation across all active projects
Provide ISO readiness reports for management review
Maintain simple KPI tracking spreadsheets
Daily/Weekly Workflow:

Daily:

Check incoming field reports and documents
Organize and file safety + project documentation
Follow up on missing submissions

Weekly:

Compile safety and operations summary report
Update ISO logs and compliance trackers
Prepare dashboard for leadership review
Required Skills:
Strong attention to detail (critical for ISO compliance)
Excellent English communication skills (written)
Highly organized and disciplined with documentation
Strong Excel / Google Sheets skills
Comfortable following structured processes
Preferred Experience:
Construction administrative experience
Document control or project coordination experience
Safety administration experience
Familiarity with ISO 9001 or ISO 45001 (not required but a strong plus)
Experience supporting U.S. contractors remotely
Tools You May Use:
Google Workspace or Microsoft 365
Excel / Google Sheets
Shared drives (Google Drive / SharePoint)

Email and messaging tools (Teams, WhatsApp, etc.)