Communication Systems Coordinator

Veritas Creative Media is seeking a proactive and detail-oriented Communication Systems Coordinator to centralize and streamline communication across all company channels. This role will be responsible for gathering, archiving, and summarizing daily activity across WhatsApp groups, Slack channels, ClickUp task updates, and company email correspondence. The ultimate goal is to produce a daily internal brief highlighting all relevant updates, project progress, and cross-functional action items.

Key Responsibilities:

Capture Communication Logs:
Monitor and export chats from WhatsApp group threads, Slack channels, Email threads, Gather transcripts for AI note taker apps in Firefly and Fathom, and internal ClickUp comments daily.

Archive relevant communications in a centralized system such as Airtable, Google Drive, or Notion.

Centralized Briefing:
Compile a structured daily digest (summary brief) outlining major updates from all sources.

Cross-reference ClickUp projects to ensure alignment and status updates are captured accurately.

Review Coordination
Schedule and manage review slots in the CEO’s calendar.

Ensure key documents are submitted on time and linked to their appropriate time blocks.

Follow up with stakeholders to confirm readiness before reviews.

Process Optimization:
Identify gaps or redundancies in communication workflows and recommend scalable solutions.

Collaborate with operations and leadership to refine reporting protocols and improve visibility across departments.