ClickUp Technical Specialist & Automation Expert (Remote, Part-Time)

ClickUp Technical Specialist & Automation Expert (Remote, Part-Time)

About Us
We are a growing international organisation operating across multiple business units, including student accommodation, homestay services, operations, and finance. We rely heavily on ClickUp to manage workflows, streamline processes, and automate repetitive tasks across teams. We are now seeking an experienced ClickUp Automations Specialist to help us optimise, automate, and scale our internal systems.

Role Overview

We are looking for a highly skilled ClickUp technical specialist who can build advanced workflows, create automated processes, integrate external platforms, and support ongoing system improvements. This role involves both building new workflows and automating existing ones, ensuring our operations become faster, more consistent, and more efficient.

You will work closely with management and department leads to understand operational requirements, map processes, and develop automated solutions in ClickUp.

Key Responsibilities
ClickUp Automation & Workflow Building

Create, configure, and optimise ClickUp workflows across multiple departments

Build automations based on triggers, dependencies, task statuses, form submissions, and process milestones

Set up custom task views, dashboards, and reporting structures

Improve task handovers between departments and reduce manual work through automation

Systems Integration

Connect ClickUp with external applications such as:

Google Sheets (syncing data, automated updates, external triggers)

Gmail (automated email generation, templates, reminders)

Xero (syncing finance tasks, invoice workflows, revenue tracking)

Build and maintain integration pathways using:

---------- (formerly Integromat)

n8n

Webhooks and API-based automations

Automation Innovation

Identify inefficiencies and propose automated solutions

Create documentation for workflows, automations, and integration processes

Support the development of SOPs tied to ClickUp workflows

Ensure automations continue to run smoothly as workflows evolve

Ongoing Support

Be available on a weekly basis to action automation tasks, troubleshoot issues, and build new features

Help refine and upgrade workflows based on team feedback

Work on small and large automation tasks as needed

Requirements

Proven experience building advanced ClickUp automations and workflow systems

Strong understanding of ---------- , Integromat, or n8n automation tools

Experience integrating ClickUp with external systems (Google Workspace, Xero, CRM systems, etc.)

Ability to design process flows and translate them into automated solutions

Strong technical mindset with the ability to troubleshoot and optimise systems

Excellent communication skills and ability to work independently

Availability for weekly recurring work (ongoing engagement)

Nice to Have

Experience with API connections or custom webhook development

Background in operations, project management, or process improvement

Familiarity with Cloudbeds, HubSpot, or other SaaS platforms we use

What We Offer

Long-term, flexible remote work

Weekly ongoing tasks

Opportunities to build high-impact automations across a growing organisation

Collaborative and supportive environment