Assistant / Project Manager (AI-assisted)

Overview:
We're a small US-based team building software for the cannabis industry. We're looking for an organized and proactive Assistant / Project Manager who will work directly with the Director of Technology to help coordinate projects, track tasks, and keep development work moving forward. This role focuses on organization, communication, and execution support across engineering, operations, and internal tooling.

Role Description:
You will report directly to the Director of Technology and help manage day-to-day project coordination. Your role is to ensure tasks are organized, specifications are documented, and work progresses smoothly from idea to completion. You will help translate conversations, ideas, and technical discussions into clear documentation and track progress across multiple small projects. We rely heavily on AI-assisted workflows for documentation, research, and operational tasks, so comfort using AI tools to accelerate organization and communication is important. Strong organization, clear communication, and attention to detail matter more than formal project management certifications.

Requirements:
- Reliable internet and 2–4 hours overlap with Pacific Time
- Clear written and spoken English for documentation, updates, and coordination
- Strong organizational skills and attention to detail
- Ability to follow instructions and maintain structured documentation
- Willingness to learn new tools, workflows, and AI-assisted systems
- Ability to keep multiple small projects organized simultaneously
- Comfortable working directly with technical leadership

Responsibilities:
- Work directly with the Director of Technology to organize priorities and tasks
- Track project progress and follow up on outstanding work
- Organize tickets, notes, and technical specifications
- Convert ideas or conversations into clear written documentation
- Document workflows, systems, and internal processes
- Coordinate between developers, leadership, and operations teams
- Prepare summaries, reports, and project updates
- Assist with research, testing, and operational tasks
- Use AI tools to help write documentation, summarize information, and support project coordination

How We Work:
- Async-first, with occasional sync meetings when needed
- PR-based workflow (GitHub pull requests)
- Small, incremental iterations rather than large rewrites
- AI-assisted workflows for documentation and organization
- Paid trial (3–6 hours) before longer engagement

Interested:
Send a short intro and answers to the following questions:
- Why does this role appeal to you?
- Describe a time you helped organize or coordinate a project
- Describe a time you had to learn a new tool or workflow quickly