Administrative Assistant (Remote)

Do you enjoy creating structure, maintaining organized systems, and ensuring that important details never fall through the cracks?

We're seeking a highly organized and dependable Administrative Assistant to support a growing home services company based in the United States. This role plays a key part in keeping daily operations running efficiently by providing administrative, documentation, and process support to the management team.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple tasks while maintaining accuracy. This position focuses primarily on operational and administrative functions rather than direct customer service.

Applicants with experience in the following industries are encouraged to apply:
HVAC, Plumbing, Roofing, Electrical Services, Solar Energy, Construction, Other home service, maintenance, or trade-related businesses

Responsibilities:
- Prepare invoices, service-related documents, and various administrative forms
- Process warranty registrations and maintain accurate tracking records
- Complete rebate submissions and gather required supporting documentation
- Update, organize, and maintain information across internal systems and databases
- Create, schedule, and manage social media content
- Provide support for administrative and operational initiatives
- Assist office management with daily coordination and workflow activities
- Maintain accurate records, files, and documentation
- Track ongoing tasks and help ensure projects remain on schedule
- Contribute to process improvements and operational efficiency efforts

Requirements:
- Prior experience with related industries (HVAC, Plumbing, Roofing, Electrical Services, Solar Energy, Construction, Other home service, maintenance, or trade-related businesses)
- Previous experience in a support role such as Virtual Assistant, Administrative Assistant, Operations Assistant, Project Coordinator, or similar position
- Strong written and verbal English communication skills
- Excellent organizational abilities and keen attention to detail
- Ability to work independently and prioritize multiple responsibilities
- Comfortable learning new software, platforms, and business systems
- Experience working with CRM systems, project management tools, and AI-powered productivity applications

Additional Experience Considered an Advantage
- Warranty administration
- Permit coordination and processing
- Rebate application management
- Compliance and documentation support
- Social media content creation and scheduling
- Process improvement and workflow optimization

This Position May Be Ideal For Someone Who:
- Enjoys maintaining organized systems and accurate records
- Values precision and attention to detail
- Works well with processes, documentation, and operational procedures
- Can manage deadlines and responsibilities with minimal supervision
- Takes initiative and follows through on assigned tasks
- Prefers an operations-focused role centered on administrative support

Work Schedule:
- Fully Remote
- Full-Time Position
- Monday to Friday
- 9:00 PM – 5:00 AM Manila Time

If you're looking for a long-term opportunity where your organizational skills and attention to detail can make a meaningful impact, we'd love to receive your application.

Application Instructions:
- Please send an accessible copy or link to your CV.
- Applications with inaccessible resumes or restricted links will not be reviewed.