FULL TIME OFFICE MANAGER (HOMEBASED VA / Remote Worker)

We're on the hunt for a VA Office Manager extraordinaire to join our team at OCTO PRO WASH. Get ready to bring your A-game and become part of a company that celebrates innovation, fosters collaboration, and encourages personal growth!

Here’s what we can offer:
- Biweekly payroll plus performance bonus for doing a good job and when our business does well!
- Paid Time Off
- Opportunity for professional & skill development
- Christmas Bonus
- Monthly company virtual events!

[Apply using this form only: ---------- / ---------- looking forward to getting to know you!]

As our VA-Office Manager, you'll be the wizard behind the scenes, making sure everything runs smoothly. Think of yourself as the conductor of a virtual symphony, orchestrating tasks, schedules, and communications with finesse and flair.

Responsibilities:
- Provide administrative support to ensure efficient office operations.
- Inbox management, calendar management, travel management, documentation, reporting, data entry, and research.
- Manage filing systems, update records, and organize documentation via cloud based software.
- Creating basic reports (reports on weekly tasks, deliverables, sales).
- Manage and maintain all accounts payables and receivables.
- Help develop an organizational structure, systems, policies, and processes.
- Create, maintain, update our operations manual, which documents all systems, process workflows, and cultural values
- Inbound and outbound messaging to our clients and do follow-ups when needed.
- Manage virtual team communication channels and ensure tea ---------- mbers are staying connected and informed.
- Oversee project management tools and ensure that deadlines and milestones are being met.
- Provide support to tea ---------- mbers as needed and help resolve any conflicts or issues that may arise.
- Monitor and track virtual team schedule and performance, identifying areas for improvement and implementing solutions to enhance productivity.
- Manage virtual office equipment and software, ensuring that tea ---------- mbers have the necessary tools and resources to perform their roles effectively.

Requirements:
- At least 2-3 years of experience in virtual office management or a similar role.
- Can help develop the organizational structure, systems, and processes (metrics and knowledge base).
- Able to prioritize and manage shifting responsibilities.
- Excellent leadership, project management, and organizational skills, with a strong attention to detail.
- Experience with virtual team communication and project management tools (e.g., Slack, ClickUp Asana, Trello).
- Strong problem-solving skills and ability to manage conflicts and resolve issues in a timely manner.
- Ability to work independently, prioritize tasks, multitask, and meet deadlines in a remote environment.
- Excellent written and verbal communication skills, with the ability to communicate effectively with tea ---------- mbers at all levels.
- Familiarity with virtual office equipment and software, including video conferencing tools and cloud-based document sharing platforms (ex. G Suite, Zapier, ClickUp, WordPress CRM, and other cloud-based software).
- Must be able to learn new softwares

Work Details:
- 40 hours per week/ Amenable to shifting schedules / US Pacific Time
System/equipment requirements:
- Laptop/desktop with at least 4 GB RAM and i3 processor
- Stable internet connection of at least 5 MBPS (LAN Connection)
- Backup internet (pocket wifi)

Instructions on how to apply:
Answer this jotform: ---------- / ---------- We will require you to submit a video about yourself and why you are the perfect fit for the role, no more than 2 min using ---------- ; along with your cover letter and resume (links).


Note: We are looking for someone who is detail-oriented so please make sure that you follow the instructions above for your application to be considered.