Full Time Billings Clerk

Our law firm is currently seeking a full time billings clerk. Our billings clerk must possess excellent phone and written communication skills. Must be able to conduct phone calls and video calls with clients. Our billings clerk must be adept at tracking deadlines and following up with clients, and must be able to follow-up on standard tasks such as emails, outstanding documents, etc.

Primary Tasks:

Time Entry Management: Reviewing and processing attorney time entries to ensure accurate and timely billing of client hours.
Expense Tracking: Managing and reconciling expenses related to litigation cases, such as court filing fees, expert witness fees, travel expenses, and other case-related costs.
Billing Preparation: Compiling and preparing billing statements for clients based on approved time entries and expenses incurred.
Bill Review: Reviewing draft bills for accuracy, consistency, and compliance with client billing guidelines and firm policies.
Client Communication: Liaising with clients to address billing inquiries, resolve discrepancies, and provide explanations of billed services or expenses.
Billing Adjustments: Making necessary adjustments to billing statements based on client requests, write-offs, or fee arrangements.
Billing Coordination: Coordinating with attorneys, paralegals, and other staff members to ensure accurate and timely billing of client matters.
Time and Expense Reporting: Generating reports on time entries, expenses, and billing status for internal analysis and management review.
Collections Follow-up: Monitoring outstanding accounts receivable and following up with clients regarding payment status or overdue invoices.
Trust Accounting: Assisting with trust accounting tasks, including tracking client retainers and ensuring compliance with trust accounting regulations.
Month-End and Year-End Procedures: Assisting with month-end and year-end closing procedures, such as generating reports, reconciling accounts, and preparing financial statements.


Prior phone customer service experience is highly encouraged. Must have a strong internet connection.