Property Virtual Assistant / Amazon FBA Specialist

I am looking to hire a virtual assistant that can help me run adminstrative tasks for my property business and also has lots of experience in setting up and running Amazon Online businesses. Preferably this would be the same person but I will consider hiring two separate individuals on a part time basis.

The applicant would need to have excellent communication skills and be able to speak English. Ideally they will also have a higher than average level of initiative as there may be times when there are unknown elements of a task that I can't explain. That said I will always endeavor to provide clear instructions and if anything is unclear then always ask rather than assume.

The ability to be flexible in the type and range of tasks would be very useful. Some of the normal monthly jobs are shown below and there will frequently be adhoc tasks as well.

Amazon: Setup Amazon Online store in US and Europe using some prfeviously researched and selected products. Work with a team member based in the US to arrange samples to be sent and negotiate the cost in China market (any experience in negotiating and Chinese culture is an advantage). Will have experience in researching Amazon BS products and will ideally be able to train other team members in best practice.

Monthly Core Tasks
Email: Review and manage the emails that come into my hotmail account, and either file them, flag them for action by me, or add them to the Excel task list

Systems Setup: Email, Google Calendar, Mega, Task List, Cash flow, Portfolio Info, Arthur, Xero, Skype/TeamCentre

Landlord Software: Export Excel Spreadsheet records into Cloud based Arthur

Productivity: Investigate Podio, Insightly, Workflow Max, Less Annoying CRM

Learn how to use Xero book keeping with Ken Bell through Optimise Accounting and input 2015/2016 years accounts into system. Xero and Arthur are linked to each other and will liase with my accountants based at Optimise.

Task List: If in the process of reviewing the emails there are tasks which need to be completed please flag them up and add them to the task list.

Cashflow: Each month I will give you a download of my bank accounts and if you can update the cashflow part of the spreadsheet with any entries. I understand you'll probably need me to talk you through this though. I am available most of next week and this weekend.

Google Calendar access: I'll give you access to the calendar and if any new events come up add them to it, also we will discuss scheduling three networking events and a social event or two each month to ensure that I am meeting potential investors.

Customer Relationship Management System: I have acquired a number of business cards so far and have added some of them to the app 'Cam Card' in my phone. I also have a folder of 'JV partners'. It has been recommended I use a CRM system and 'Less Annoying CRM' has been suggested. If you could have a play around with it. See if there is an easy way to transfer the business cards to it (if you can photo them and it adds them automatically that would be ideal), otherwise its the old fashioned typing method. I am particularly looking to maintain my relationships with potetnial JV partners and could do with regular reminders of when to schedule time with them, hopefully from reviewing the emails you will be able to add ones which represent tasks to the tasklist.

Current projects: I will try to gently introduce you to current projects which are going on and cc: you in the emails so you become familiar with them. No action needs to be taken yet it will just let you know what is going on.

Investigate YNAB, Xero book keeping software as a potential more efficient way to maintain the accounts. I also need to provide Ken Bull with my last years worth of accounts so he can input them into Xero.

Outsource specific tasks on Fiverr, Upwork, People per Hour, or Jobs Online.ph

Website Setup: Provide input to the development of the website & regular updates

Social Media Setup: I need to setup some pages on the various platforms and start doing some blogging. I have someone who is a Digital marketing analyst who is going to help with this but if you can help with the basic setup this would be appreciated. I'd also like to look at improving the advertising for an apartment in Bansko that is being rented - I'd like to get it on all the hotel booking websites, at least the ones which are free initially.

Document all the different tasks carried out and create an Operations Manual from the material