Administrative Assistant/Executive Assistant for Construction Company

VANA Builders, Inc. is a fast-growing construction company based in Los Angeles, California. We specialize in residential and commercial construction projects, from remodeling to ground up New buildings. As the CEO and founder of the company, I am looking for a highly motivated and organized administrative assistant to handle the initial communication with potential clients and manage our CRM, project management, and billing software. This person will also serve as my go-to assistant and will be in direct communication with me.
Responsibilities:
• Answering phone calls and emails from potential clients and scheduling free estimate meetings
• Managing leads and projects on Buildertrend software. Training will be provided, but prior experience with similar applications is a plus.
• Creating and sending invoices and managing billing information
• Assisting with general administrative tasks as needed
• Directly communicating with the CEO and serving as an executive assistant
• Maintaining and organizing files and documents
• Proficiently using Microsoft Office applications, specifically MS-Outlook, Excel, and Word
Requirements:
• Excellent communication skills, both written and verbal
• Proficient in using Buildertrend software or willing to learn and implement it
• Strong organizational skills and attention to detail
• Ability to work independently and manage time effectively
• Knowledge of Microsoft Office applications, specifically MS-Outlook, Excel, and Word
• Willingness to work in PST and Philippines local time zone
This is a full-time position with competitive salary target. If you are interested in joining our team and have the skills and experience required for this position, please send your resume and cover letter to ---------- you for your interest in VANA Builders, Inc.