Executive Assistant for Multiple Small Businesses

I am looking for an Executive Assistant that can act as my Executive Director to help me run my three companies, as well as act as an Executive Assistant for myself. This role will require you to have excellent English communication skills, work full time in the US time zone (CST) and also be available outside those hours via a US phone number, Slack, and email when any of the businesses or my personal life may require it. Basically, you will have to help me do all the things I am responsible for, which could be completely different each day. But I love my job and have a lot of fun!

Currently, I own and run three companies, plus have growing family obligations:

(1) A board game publishing company - We design, manufacture, and sell board games and jigsaw puzzles. We sell through distribution and e-commerce sites like ---------- and many others.

(2) A bookkeeping and financial analysis company - We perform bookkeeping cleanup and monthly bookkeeping activities for many small businesses.

(3) A business brokerage - We help business owners sell their companies. We also help individuals who want to own a business find and purchase a business.

(4) A Family of six - I have been happily married for over twelve years, and currently have three kids with one more on the way!

I currently have a team of six people in the Philippines that perform specific roles within these businesses. But in general, I need help managing my current roles and responsibilities.

I am looking for someone who is highly responsive and has experience with growing small businesses, finances, and bookkeeping (with QBO), sales outreach and marketing, executive assistance work, and who is highly organized.

This person should also be highly self-directed, and analytical but also great with people and managing teams. Someone who is personable and who loves solving challenging puzzles, and is also not afraid to try new things, test things out and make progress by trial and error. Someone who thrives in an atmosphere where giving and receiving feedback is the norm.

The ideal candidate would probably have run a company before, or have been very involved in wearing many hats within a company they worked. Most importantly, this person finds meaning and fulfillment in using their skills to personally and directly help drive the growth of multiple small companies.

If you’re just looking for another job, this position isn’t for you. If you don’t love working your rear off as a critical part of a team, growing something that really matters, and learning a bunch along the way, then this isn’t the position for you.

THE IDEAL CANDIDATE WILL HAVE PERSONAL CHARACTERISTICS LIKE:

- You’re not afraid to admit that you don’t know something
- You habitually use Google or YouTube to teach yourself anything you want to know or learn
- You’re analytical and enjoy thinking through things in a quantitative way
- You’re tech-savvy and can quickly troubleshoot technical issues
- You’re self-directed and don’t need hand-holding or reminders to get things done
- You’re high achieving and love delivering excellent work
- You’re humble and listen to feedback about how you can improve and learn
- You enjoy trial & error and finding ways to optimize both results and processes
- You enjoy the challenge of solving complicated but meaningful problems
- You’re organized and consistent
- You have an eye for great design

THE IDEAL CANDIDATE WILL HAVE EXPERIENCE AND SKILLS LIKE:

- Worked as an Executive Assistant for many years in the past
- Team building, team accountability, and team management
- Hired staff, assessed staff for job roles, and fired staff when necessary
- Built sales and marketing strategies to grow a business
- Created marketing materials and marketing strategies
- Built business relationships with strategic partners
- Found new clients and built sales and marketing funnels
- Master proficiency with Spreadsheets to build models and projects
- Running effective meetings, creating meeting agendas and structures
- Creating KPIs and scorecards for different business units to ensure success
- Highly proficient in finding answers via Google or YouTube - Mandatory
- LinkedIn client research and sales outreach
- Owned and operated your own business
- Was a CEO or CFO for a business in the past
- Worked as an Executive Director in the past
- Experience as a QBO Proadvisor

RESPONSIBILITIES AND DUTIES WILL LIKELY INCLUDE:

Research - Turning random ideas into reality by researching marketing opportunities, creating a vision, goals, and plan of action to accomplish the vision and goals, creating presentations and proposals, etc.

Human Resources - writing job descriptions, creating hiring pipelines, sending assessments to candidates, interviewing candidates, and regular check-ins with each tea ---------- mber to ensure members are happy and meeting their goals.

New Client Outreach - creating lists of potential clients, reaching out to these clients via email or phone to, onboarding new clients, and monthly upkeep of client satisfaction.

Daily Huddles and Tea ---------- etings - Attending daily huddles and regular tea ---------- etings to check in on priorities, projects, and overall progress.

Experiential Marketing - Podcast ideas, Youtube ideas, writing blogs,

Business Development - reviewing P&Ls, identifying areas of improvement,

Project Management - Setting schedules for projects, communicating roles, responsibilities and expectations to each tea ---------- mber, and reporting on progress.

Bookkeeping - Regular bookkeeping upkeep for our internal books as well as clients who need help or have questions with their bookkeeping.

If you don’t have all of the mentioned experience but do have some, and think you are a great fit, please still apply and we can discuss additional training ---------- PENSATION

The position will include very little training but will involve a four-month onboarding period where you’ll shadow me, learn my roles and responsibilities, and gradually take over tasks for me. We’ll work together in this capacity to see if you’re a long-term fit for this role. The onboarding period will be compensated at $7 per hour for the first four months given your experience.

After this period, compensation will increase to $9 USD per hour for the next eight months of working under the current management to advance in their role (more time if needed).

After a year of working with our company, compensation will increase to $10 to $12 per hour USD, with annual promotions and raises to follow, and it can be higher given your level of success in the position.

Pay periods are on the 1st and 15th of each month. We will also reimburse your OFS PhilHealth and SSS self-payments on a monthly basis. And reimburse any major fees for technology or services that you are required to have for this role.

Over the next 3 - 5 years, this individual would progress in their role with more strategically focused responsibilities and manage an ever growing team at higher compensation ranging from $30,000 USD ($1.7M Philippine pesos) to $40,000 USD ($2.25M Philippine pesos) annually.

TO APPLY

Please send me a message referencing why my life mission or my core value matters to you, so I know you are serious about this role, and I will send you a link so you can fill out the formal application and answer our standard questionnaire.

If you don’t have all of the mentioned experience but do have some, and think you are a great fit, please still apply and we can discuss additional training options.

Please Note: Please take the English Proficiency Assessment on your Online ---------- profile through ---------- before applying since we will request both of these in the application process.

If I think you're an ideal candidate from the questionnaire, I’ll send a second series of questions along with a couple of assessments.

The last round will be a series of interviews with some of my other tea ---------- mbers and myself, and then we will make our final decision.

MORE ABOUT MY THREE COMPANIES

Genis Games - ----------
Simple Financials - ----------
Transworld Business Advisors - ----------

My life mission: To Make Earth More Like Heaven

My Personal Core Values are: Authenticity, Impact, Growth, and Beauty