Virtual Executive Assistant

Please read the job profile carefully before applying for the position. The instructions for the application process is mentioned below the job requirements.

We are a young and fast growing eCommerce company with our customer base in the USA and Europe. We sell mostly on Amazon and very soon we will start selling our brands on other marketplaces globally.

We are looking for a matured, resourceful and organized Executive Assistant to assist the board of directors of the company. The ideal candidate would be someone who has a positive attitude and is very dependable. He/She should be able to adapt to a fast paced environment in our young, high-energy multi-cultural team.

The candidate would be very meticulous in executing the day-to-day tasks and should have very good follow-up skills. The person should have the ability to take the lead and accomplish tasks independently with minimal supervision. We would prefer candidates who have the relevant experience working as EA/PA to senior executives (CEO/Director levels) in other organizations.

Responsibilities:
The main responsibility of this role is to take care of the entire administrative function and manage the day to day operations of the office.

The day-to-day responsibilities would be somewhat like below:
- Coordinating on recruitments
- Coordinating with various offices/employees in different countries
- Coordinating with various service providers & suppliers
- Scheduling meetings and managing daily calendars of the directors
- Booking travel arrangements online
- Adhering to the internal processes SOPs for different tasks
- Managing the payroll/outsourced service provider payments
- Regular reporting with the objective of keeping the directors updated on the progress of various projects

Experience & Skill Sets:
- Excellent administrative and time management skills
- Should have very good Communication Skills (both verbal and written).
- Should be proficient with the use of web based tools. Should be able to learn using the technology tools/application that are used in the business, by watching training videos/refering to user manuals.
- Should have experience interacting with senior management.
- Ability to handle confidential information
- Must have at least 4 years of experience in working as an EA/PA for senior executive(s).
- Outstanding interpersonal skills; ability to work in a team
- Ability to multitask and handle a wide variety of tasks The individual should be very familiar with MS Word, Excel, Google docs, Google sheets and other office related software packages. Familiarity with PDF editing, Outlook/Google calendar is required.
- Above all, a great attitude for learning and adapting to new technology will be an asset. Our company will provide full training for all the tools used internally.
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HOW TO APPLY FOR THIS JOB
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Please write me 14-sentence, including the following details and must be submitted as a .doc file:

In the subject line please write “Slightly OCD EA from [insert your home location e.g Your City/Town etc.] interested in the joining your team”

Three sentence opening salutation that says: “Hey there MD, what’s happening in Singapore? My name is _ _ _ _ _ , I’m Slightly Fussy, am comfortable with technology, and love checklists. I’d like to apply for the job you posted on _ _ _ _ _ ”

Reason #1 why you think this job is a fit for you. (black 11 font size, Courier font, 3 sentences)

Reason #2 why you think this job is a fit for you (blue 9 font size, Verdana font, 3 sentences)

Reason #3 why you think this job is a fit for you (red 11 font size, Courier font, 3 sentences)

Two sentence closing including: 1) the name of three products for sale you saw on the http://www.ultimateears.com website; 2) a closing salutation including your name, email address, Skype Id, and phone number.

*OPTIONAL BONUS* If you have a Kolbe Score (or know what the Kolbe A index is), please include your score in the two sentence closing.

Please DO NOT attach a resume; if you are shortlisted I may ask for one later. Instead, take a piece of paper and a pen and write the following paragraph in your own handwriting. You will ofcourse need to find out the relevant information first to fill up the blanks. Take a clear picture of the writing with your smartphone/ or scan it, and attach it with your email:
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Hand Write The Following Paragraph
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Sue will fly from Singapore to New York on 1st Sept 2016, on the Singapore Airlines Flight No. SQ _ _ _ _ _ . The flight has a stopover at _ _ _ _ _ . The total flight time is _ _ _ _ _ Hrs _ _ _ _ _ Mins. The Business Class airfare is $ _ _ _ _ _ .

Thanks! I know the “right” applicant will really like this job. Maybe it’s you! Oh, I forgot to mention. We pay well and our’s is a fun place to work.