Business Admin/Virtual Assistant

Company: Scenario Trainer Inc.
About Us:
Scenario Trainer Inc. is a leading manufacturer and distributor of training equipment for law enforcement and first responders. Our mission is to prepare professionals for emergencies by providing high-quality, realistic training solutions. We are currently seeking a dedicated and detail-oriented Filipino Virtual Assistant Business Admin to join our team.
***Job RESPONSIBILITIES:
1. Vendor setup: Complete county and agency-specific vendor information forms through PDF, online portals, and other channels.
2. Accounts Receivable: Create invoices from quotes and send follow-up reminders.
3. Order Management: Enter orders from our CRM/Sales team into Shopify for fulfillment.
4. Reporting: Gather daily and weekly dashboard data for management reports and decision-making/tracking.
5. Payroll: Track monthly commission calculations for our sales team, prepare end-of-the-month sales commission reports and paycheck amounts for submission to the bank.
6. CRM Management: Update and maintain Active Campaign CRM and complete online training to learn all functions.
7. Sales Tax Reporting: File monthly sales tax reports.
8. Inventory Management: Manage serial number registrations for sold units, organize purchase orders, and inventory tracking within Shopify. Assist with projecting material re-orders for production.
9. Conference Management: Manage conference travel, book exhibits, pay for booth spaces, and find deals for hotels and air travel as needed.
10. Miscellaneous: Order business cards and display components as needed.
11. Additional projects as company grows
*** REQUIREMENTS:
1. Must be detail-oriented and self-motivated.
2. Strong organizational and time-management skills.
3. Excellent verbal and written communication skills.
4. Proficient in Google Workspace: Sheets, Docs, Google Drive and familiar with CRM systems (experience with Active Campaign and Shopify is a plus).
5. Reliable internet connection with a minimum speed of 20 mbps.
6. Availability to work full-time, Monday-Friday, 8 hours per day starting at 11:00 AM USA EST.
To Apply:
Please send a copy of your resume, a copy of your speedtest results, and your salary expectations to address below. Only qualified candidates will be contacted for further information and interviews.