Mental Health Administrative assistant

Must have Skills
*** Must have the ability to speak, read and write in English
*** Organizational skills (must be able to keep track and manage client and billing information, on-time responses to emails,
text messages and phone calls and will work closely with the director to remind of events on the calendar and tasks)
*** Communication Skills ( Must be able to communicate with the team and make sure things are running smoothly)
** Management Skills ( Must be able to manage and oversee staff task compliance)

Preferred Skills (Not required)
** Ability to speak, read and write Spanish highly preferred
* Ability to speak, read and write Portuguese
* Ability to speak, read and write another language in addition to English


Some of the everyday tasks include:
- Daily communication with Director and counselors via text, email, and/or phone
- Oversee a team of counselors needing directions and management in task compliance.
- Answering calls and e-mails
- Staff calendar management
- Scheduling clients via phone, email, or text
- Following up with referrals and clients via phone and email
- Organizing and maintaining referral spreadsheets ( currently using google spreadsheets)
- Networking and reaching out to possible referral sources to introduce the company
- Website, social media, and online presence management
- Payroll for staff - keeping track of worked hours for payroll
- Assess clients using assessment tools provided
- other admin duties as assigned

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