Virtual Listing Coordinator

The Opportunity
To be a part of a growing team with a great culture in North Orange County (Office in Yorba Linda) with opportunities for advancement. This is a full-time position for those who are willing to consider real estate as a career.

Job Standards
1. Primary Objectives
i. Multiple Listing Service (posting for agents)
ii. Keller Williams Listing Service (posting for the public)
iii. Posting on website (SEO for website)
iv. Callfire (IVR and lead routing)
v. Weekly Lead Tracking Report

2. Regular Work Activities
a. Track Leads, identify when lead flow is slow and offer input when necessary b. Organize Photography and flyers as necessary c. Prepare listing packages d. Handle Customer Complaints e. Help to post for lease on management website f. Ask for showing feedback
3. Key Skills
a. Professional verbal and written communication
b. Aesthetic sense
c. Detail-oriented
d. Calm
e. Familiar with technology and standard office software

Narrative
The role is separated into 2 functions:
Listing Coordination, everything from contract signed, up to it the transaction being under escrow (or leased). The goal is to make sure the listing systems are working properly, with up to date information on the property, photos, terms and showing instructions. Detailed-oriented monitoring is important, as all listing data must be up to date. Additionally, questions, showing instructions and tenant/seller coordination is a priority.
Transaction Coordination, from the drafting the proposed lease or receiving the under escrow contract onwards. The goal is to make sure the file is complete for compliance submission and check disbursement. Ensuring the tasks are complete is the highest priority.

This position is a hybrid that is expected to be two separate roles later as the organization develops, with opportunity for advancement. The Transaction and Listing Coordinator is deeply committed to supporting the lead agent in achieving greater and greater levels of success and to grow his/her own skills and developing into a supportive leader within the team.

TO APPLY:
Please send your updated resume with your contact details.