Executive Secretary

Benetnasch is currently looking for an experienced Executive Secretary to join the owner on his travels and assist with various tasks. The ideal candidate will be responsible for managing executive schedules, organizing meetings, and making travel arrangements. They should have excellent communication skills, be able to prioritize tasks and work well under pressure. The Executive Secretary must be highly organized, able to multitask and have a proactive attitude.


Key Responsibilities:

-Manage the executive’s schedule and calendar, including planning and scheduling appointments, meetings, and events
-Screen phone calls and manage email correspondence
-Handle travel arrangements and coordinate travel itineraries
-Prepare reports, memos, and other documents as needed
-Attend meetings, take minutes, and distribute them to appropriate parties
-Create presentations and reports as needed
-Conduct research and gather information as requested by the executives
-Handle confidential and sensitive information with discretion
-Assist with other administrative tasks as needed
-Accompany the Doctor on travels and assist with tasks as needed
-Manage the Doctor's personal and professional schedule
-Be available to travel with the Doctor for extended periods of time


Requirements:

-Proven experience as an Executive Secretary or similar administrative role
-Excellent written and verbal communication skills
-Strong organizational and time-management skills
-Proven ability to handle confidential information with discretion
-Ability to multitask and prioritize tasks effectively
-Proficient in Microsoft Office Suite
-High level of attention to detail and accuracy
-Bachelor’s degree in business administration or a related field is preferred
-Experience working with top-level management is preferred
-Must be comfortable with extended periods of travel and have a valid passport
-Must be an independent individual and able to work with minimal supervision


Benefits:

-Clothing allowance and all expenses paid while traveling
-Monthly stipend for personal expenses
-Opportunity to travel to various locations with the owner
-Gain valuable experience in the medical industry
-Work with a supportive and collaborative team


*Please note that this is an ONSITE position and requires frequent traveling. Only independent individuals who meet the requirements should apply.