Virtual executive assistant to the CEO

I'm looking for someone who is smart, organized, and trustworthy to be my executive virtual assistant. Bluntly, I'm looking for a perfectionist who is extraordinarily detail-oriented.

ROLE
? This is not an entry-level assistant position. You MUST have at least 2+ years experience as a Virtual Executive Assistant for an executive or business owner. Preferable for an agency
? This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get 100+ emails/day fro ---------- , many of which include tasks that must be done that day. You'll handle my business and personal details, including travel, scheduling, and coordination with my team.
? I'm an extremely demanding boss and am looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. If you're looking for a slower role with 9-5 hours, this is NOT the role for you.
? Seeking a superhero administrative assistant to help take our business to the next level.
? Must have excellent attention to detail and project management skills.
? Responsibilities include managing email, coordinating projects, and streamlining systems.
? Proactive problem-solver who can anticipate issues and provide solutions.
? Able to work quickly and keep up with a fast-paced environment.
? We're a supportive team who's ready to help you succeed.
? Able to use Google Workspace / Trello / Email marketing software - Good technology stack.
? Position is currently part-time with an opportunity for full-time.
? Scheduling appointments + adding them into CRM.

ABOUT COMPANY
? We are a communication agency based in Australia.
? This is 100% remote.
? We are looking for someone who is self-motivated and determined to succeed.

MUST
? Communication writing must be EXCEPTIONAL.
? Experience working with directors and CEOs.
? Quickly responds to emails and instant messages.
? Attention to detail.
? Have experience with using Google Workspace / Trello.
? Good internet speed.
? Ability to solve tasks with minimal or no guidance.

KNOWLEDGE & SKILLS
? Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
? High level of experience with Google Workspace and Google Apps.
? Skills in Instantly / Hubspot / Notion / Calendly / Linkedin / ChatGPT
? Have worked for an agency before.
? Ability to quickly learn new software applications.
? Capability to set up new systems and processes in order to streamline business and personal functions.

EDUCATION & EXPERIENCE
? At least 2+ years experience as an Executive Assistant for a C-level executive or business owner.
? Ability to handle 200+ emails/day, including rapid tasks and long-term projects.
? Exceptional ability to communicate progress on multiple projects.
? Must be highly organized and efficient.
? Trustworthy with strong personal integrity.
? Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
? Experience managing an executive calendar.
? Killer ability to multi-task.
? Must be flexible with schedule. I travel often and my time zone changes.
? Top-notch communication via email and phone, external and internal.
? Proven ability to prioritize tasks.
? Perfectionist, super attention to detail.
? Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight.
? Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time.

TO APPLY

1/2
Please email: ----------

SUBJECT LINE: "???? Super Assistant - FULL_NAME"

BODY:
NAME: FULL_NAME
PROFILE: Your_ ---------- _URL
IQ Score: Should be done via your Onlinejob Profile - ##
DISC PROFILE RESULTS: Should be the one via your Onlinejob Profile -
Dominance: xx
Influence: xx
Steadiness: xx
Compliance: xx

ADD THESE QUESTIONS:
1. Please tell me about yourself — your professional background and your experience in support work. PLEASE BE SPECIFIC.
2. Assume I'm in New York and I have 50-75 pages that need to be scanned. How would you handle this?
3. I am in San Francisco and need a 100-page document printed so I can continue a project. I do not have time to stop working and my printer just broke. What would you do to assist me?
4. I travel a lot. How would you help manage my calendar? Please be specific and include details about time changes, handling missed appointments, how to make sure I make it to appointments on time, etc.
5. Christmas is coming up. How can you help me provide my loved ones with a wonderful experience (including gifts), but with limited interruption to my busy schedule?
6. This position requires multitasking and handling multiple projects at one time. Please tell me what you would do in this scenario: I just sent you 5 emails that I need answered ASAP, plus I just sent you a text to reschedule a lunch meeting, and I am calling you on the phone because I am running late for a morning meeting, and another tea ---------- mber just sent you a chat (saying I asked for something to be done NOW!). Please be specific and list how you would handle.
7. Being an assistant requires a high level of confidentiality. If you were unsure about sharing information with someone on the team, how would you handle this?
8. To be a successful assistant to me, I need someone who can think quickly and resolve issues or tasks with minimal input fro ---------- . Give me 1 very specific example of an issue or task that you resolved with minimal assistance in the past.
9. Please tell me about your long-term career goals. What do you hope to gain with this position?
10. How would your last boss describe your personality? What would they say is your strength and what is your weakness?
11. Which one of these Skills in Instantly / Hubspot / Notion / Calendly / Linkedin / ChatGPT have you not used?

2/2
Message via Google Chat to ---------- saying "Hi I am FULL_NAME and I have email and answered your application in full and can start INSERT_DATE"

Applicants who fail to follow the application instructions will NOT be considered.

Looking forward to connecting with you.