EXPERIENCED Personal Secretary to Executive URGENT!!

Work / Business / Personal
- Monitors personal and business finances, and preparation of reports such as but not limited to:
*monitoring sheet on Credit card usage
*reimbursements
*project expenses
*inventory
*time plan
*timekeeping of house staff
- Monitors personal and business projects for cost efficiency measures. These various projects include house re-modeling with some specific tasks such as but not limited to:
*monitoring purchases and supplies
*negotiating terms with suppliers
*preparation of reports on expenses
*request for quotations
*placement of order
*payment processing
*inventory checklist
*project timeline
*delivery schedule
*warranties
*return/replacement policy
*refund entitlement
- Organizes travel plans and handles all the trip-related reservations - flight schedule/hotel arrangements/car rentals/itineraries
- Maintains executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes (as advised)
- Maintains electronic records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Other tasks that may be assigned from time to time.


Qualifications
Proven experience as executive secretary or similar administrative role
Bachelor’s degree required. Accounting Graduate is preferred.
Work background in Healthcare, Education, and Real Estate is preferred.
Knowledge of car parts/racing is a big plus.
Proficient in MS Office and “back-office” software
In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industries
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Detail-oriented and can work under pressure
Can work with minimal supervision
Willingness to work on daytime, Eastern Time Zone (EST), and as needed. - 9am to 6pm EST
Willingness to work on weekends and holidays as needed.



On your application, include the following:
1. link to your CV
2. 3-Minute Video Introduction

Email to ----------

Check your email for replies and interview schedule during EST daytime.


*This is for immediate hiring*
Please do not apply if you do not meet the minimum qualification
Interviews will be conducted ---------- eck your email regularly.