Remote Administrative Assistant/Project Manager (Signage Industry)

Job Description:
We are seeking an experienced Remote Administrative Assistant/Project Manager to support our client prospecting efforts and manage signage projects from start to finish. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and time-management skills.
Key Responsibilities:
Conduct research to identify and evaluate potential clients in the signage industry, including market analysis and competitive intelligence.
Manage signage projects remotely from initial inquiry to final installation, including coordinating with clients, vendors, and internal stakeholders, creating project timelines and tracking progress.
Schedule appointments, maintain calendars, and manage correspondence with clients and other stakeholders through video conferencing, email, and phone.
Prepare proposals and estimates for signage projects remotely, including pricing, materials, and timelines.
Maintain accurate and up-to-date records in our project management software and CRM software.
Provide general administrative support to the team, including managing travel arrangements and organizing team events remotely.
Qualifications:
2+ years of experience in an administrative assistant or project management role, preferably in the signage industry or a related field.
Bachelor's degree in business, marketing, or a related field is preferred.
Experience with project management software (e.g., Trello, Asana, or Monday.com), CRM software (e.g., Salesforce, HubSpot, or Zoho), and Microsoft Office or Google Suite.
Strong research and analytical skills, with the ability to synthesize information from multiple sources.
Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously and meet deadlines.
Strong interpersonal and communication skills, with the ability to work collaboratively with team members, clients, and vendors remotely.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Reliable high-speed internet and a dedicated workspace to work remotely.
Company Overview:
FASTSIGNS on Independence is a privately-owned franchise with a small and creative team. We are looking to expand that team with someone who will learn quickly, take on varied and changing tasks, and contribute where help is needed.
Backed by over 700 locations in many countries worldwide, FASTSIGNS has an extensive training program, both online and in-person. Working for FASTSIGNS will allow you to grow your personal and business skills.