Executive Assistant

4ocean is looking for an experienced Executive Assistant to report into the Head of Partnerships. We are looking for a long term fit with someone who is focused on personal growth, delivering results, and has a passion for the ocean and environment. The ideal candidate must have 4 years experience as an Executive Assistant for a US or Canada based individual. Please take a look at the following documents regarding our company and this position. If you are interested in joining our team and helping us end the ocean plastic crisis, please follow the prompts at the bottom of this page to apply.

Here is a message from the 4ocean CEO and Co-Founder regarding our company:
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Formal Job Description for the Executive Assistant:
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About This Position

The Executive Assistant reports into the Head of Partnerships and is responsible for the day-to-day administration tasks. You will assist with everything from answering emails, booking calendars, conducting market research, pulling reports and data together and project management.

Responsibilities:

-Collaborating with the leader, internal teams, clients and partners on company strategy.
-Read, respond and manage email inbox
-Managing spreadsheets and reports while compiling data and information to present to leadership in a clean format or presentation
-Managing the Google Calendar
-Conducting market research and presenting findings
-Manage all travel itineraries booking flights, hotels, transportation etc.
-Helping identify industry trends and key opportunities for innovation.
-Learning and working with various types of software for digital marketing.
-Working closely with the sales and marketing department.
-Creating marketing materials such as white papers, case studies, and presentations.
-Providing administrative support to the marketing and sales team.
-Preparing, formatting and editing a range of documents.
-Analyzing questionnaires and other forms of feedback.
-Log and track all out-of-pocket costs associated with ongoing projects and initiatives to ensure accuracy and timely payment to vendors
-Develop solutions to complex problems when needed
-Present progress and results of tasks to management and other interested parties in person or in digital format

Qualifications:

-4 years experience as an Executive or Virtual Assistant to a US or Canada based individual
-Self-motivated and focused with a high-level of attention to detail and sense of urgency
-Proven ability to communicate, both verbally and written, with people at all levels of an organization
-Must be computer literate with proficiency in MS Word, MS Excel, MS PowerPoint, Gmail, Google Meet, HubSpot, Canva with -the ability to learn new computer systems and software
-Proven ability to manage multiple tasks while working independently
-Have a real passion for protecting our environment and the ocean

It is also super important that all 4ocean employees naturally live and embrace our core values:
Ocean first
Transparency
Think big, act quickly
Nudge don’t judge
We’re in this together
Get stoked!


In order to be considered for this position, please complete the following steps:

1. Film a 2:00 video of yourself explaining why you think you are a good fit for this position. This should include your executive assistant experience.

2. Type a short paragraph explaining why you would like to help us clean the ocean and include it in your response

3. Include the hours you are comfortable working regularly for Eastern Standard Time (EST)

4. Reply with the subject line "Rockstar Executive Assistant"

Thank you for viewing our post, we look forward to hearing from you!