Are you a rockstar Admin / Project Manager VA with team building skills? Then We Want YOU!

Female owned advertising agency ready to scale with an experienced Admin VA with project management looking to grow in the digital advertising social media ads space. Your top tasks as our administrative VA will be working mainly on back office tasks, making sure our business runs smoothly. Our CEO has other outside sales work that the VA will be responsible for assisting in streamlining processes to improve overall task and time efficiency and implementing project management tools as we scale the business. Some social media marketing and customer service work is preferred and management experience is required.

Your daily responsibilities would include:
1. Send a daily report through email, detailing completed and ongoing tasks.
2. Make sure sales appointments are up to date. Make sure appointment reminders are sent. Confirm appointments with contacts.
3. Update contacts in Close
4. Organize the emails that come in. Remove spam. Respond to email. Forward emails to respective departments.
5. Schedule, book and confirm travel and accommodations for the team.
6. Help create systems to track daily business operations to create a better hiring structure and clear SOW for new hires according to roles and responsibilities.

To qualify for the position, you will need at least 1 year experience in the following
1. Customer service
2. Calendar management
3. Appointment setting
4. Management position

We work in a fast paced industry. So it’s really important that our VA would be:
- A fast learner
- Pays close attention to detail
- Follow instructions to the letter

In addition to having excellent English skills , you’ll need to use the applications we listed below. You don’t need to be an
expert in all of them, but you need to be at least familiar with most of them.
- Web research using search engines like Google, IE, Bing, etc
- Microsoft Word
- Microsoft Excel
- Microsoft Powerpoint
- Gmail and other email applications
- Google Docs
- Google Sheets
- Google Slides
- Google Calendar
- Communications apps like Skype, WhatsApp, Telegram, Slack, FB messenger, etc
- Project management software (Basecamp, Trello, Asana, One Note, etc. +)
- Time management or time tracking software (will discuss if needed)

We’re looking for someone who can grow with us and rise from the ranks. If you have the following skills, this can help you
1. Social media management
2. Blog writing
3. Bookkeeping

This is a full-time position
Mondays through Fridays, 3pm to 8pm EST. The other 4 hours are flexible.
You’ll qualify for 3 vacation leaves and 3 sick leaves after the 6 month probation period.
We honor most Filipino holidays except for All Saints and All Souls Day

$500/month for full-time work (40 hours a week)

Once you complete your 6 months probation, you will get:
- 13th month
- Commissions on converted appointments

Qualified candidates
To Apply for the job:
1. Change the subject line to “I’m A Ninja Admin VA” [insert Contact Person name] - in the subject heading.”
2. At the top of your message write 2-3 sentences on why you would like this position, and why you are a good fit. Do not write more than that or else your application will be deleted.
3. Under that put the following, and include the numbers to make it easy for me to read.
a. A sample of work you have done
b. A sample of a problem you solved/system created
c. A sample of your writing (no AI generated copy please)
d. A photo of your internet speed
e. A picture of your favorite thing
5, What do you enjoy doing outside of work?
6. Why did you leave your last job?
7. Do you experience blackouts?. How often? If so, what is your plan of action?

Make sure to follow all the steps above. This is a great job opportunity with the ability to get bonuses and raises, so I will only look at applicants that really want the job. If I d ---------- to interview you there will be a short skype call between us and video will be required

Do not write more than what I have asked you above, if you write more than what is asked for above I will ignore your job post.

Thank you,
Rebecca Holka

Bonus skills
- sales story style copywriting
- video content trends and content creation
- calendar management & travel Management
- lead generation
- project management
- personal assistant
- web development
- SEO
- Google Ad Words
- affiliate links and/or PPC