Admin Assistant/Personal Assistant

A founder of a Esl company is looking for a Private PA to support him and manage his busy schedule.This role offers excellent hybrid working opportunities and is great for someone who is flexible and happy to be in constant move when required. With duties ranging from booking students to sourcing the most suitable tutors , this is a diverse and interesting role for a dedicated and incredibly well connected Private PA.Your duties will include:

Hours: Full Time
100% Work From Home
Hours: 40 hrs/week | 8 hrs per day | 9am-6pm GMT | Mon-Fri for uk company

Location: Remote (It is vital for daily check-ins and detailed, timely, effective reports)

Work From Home
Performance, Attendance, and Referral Bonuses
Paid Holidays and Time Offs
Health Insurance Card

Responsibilities:

Personal Assistant responsible for gathering reports from all other departments / staff / managers
Serve as main point of contact for clients and business inquires
Entering data, maintaining databases, and keeping records.
Screen incoming messages across all platforms and contact proper departments / staff as needed
Generate a detailed daily report with updates and news
Handle requests and inquiries correctly, efficiently and effectively
Manage calendar, plan meetings and appointments.

The Role:

Calendar Management - You will manage several calendars, ensuring that scheduled meetings or appointments on MS Outlook via MS Teams follow the correct time zones. Furthermore, during meetings, you are expected to take notes and transcribe minutes accordingly.

Time Management Support - You will ensure that Executives book their hours accurately and in a timely manner each week to their respective timesheets using Maconomy and quality check it via their calendars.

Travel Arrangements - You will plan, facilitate and coordinate the travel needs of Executives in their flight, transportation, hotel accommodations/lodging, itineraries, and other activities domestically and for international travels via corporate travel agents.

Expense Management - You will process expenses incurred from the Executives' travels by organizing receipts for business expense reporting using Concur.

Requirements:

Open to learning new project management software training
Work experience as a Personal Assistant is required.
MS Office and English skills are required, and knowledge of office administration systems and procedures.
Excellent organizational and time management abilities. Ability to organize and track multiple Standard Operating Procedures
The ability to multitask and prioritize daily tasks
Excellent interpersonal and communication skills, both verbally and in writing
Highly skilled in both teamwork, taking initiative and being a self starter
Passion for helping others and seeing creative potential thrive
2+ years of Executive Assistant or Personal Assistant experience in a corporate setup or environment is a must-have
Experience with assisting 5+ Executives with varied levels of calendar management support across all time zones is a must-have
Experience with booking travel and transportation arrangements (domestic only) is a must-have
Advanced experience with MS Outlook, MS Office, and MS Teams are must-haves
Experience with Concur or other similar travel and expense management platforms is preferred
Experience with Maconomy or other similar time management and ERP software is preferred
Experience working with Travel Agent professionals in support of Executive business travel is preferred
Experience with Slack or similar, Docusign or similar and Asana or similar are nice-to-haves
Must be highly organized, attentive to details, proactive, responsive, problem-solver, tech-savvy, and complete deliverables promptly
Must work fast and accurately under pressure maintaining a professional disposition at all times
Excellent English communication skills (both verbal and written)
Can work both mid-shift and graveyard shift

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To apply for this role, please STRICTLY follow the instructions below:
---------- / ---------- Immediate start in time for the new year 2023



The ideal candidate will be well educated, culturally aware and will have at least 1 year of private PA experience
For this role, you will also need to be fluent in English