Personal / Executive Assistant for CEO - E-Commerce | High Responsibility | Full Time | Long Term Position

I am the owner of an e-commerce electronics company. We design, develop & sell consumer electronics worldwide, targeting mostly Apple customers.

We are a premium brand and are growing very quickly.

Currently, we are building a top team with some of the best people in their fields and I am looking for a personal/executive assistant to help me handle my busy day-to-day inside the business as well as in my personal life.

We are a small team that packs a punch. By building good structures and processes, we reduce the daily legwork and run a very lean business.

The reason I am offering such a high salary for this position is that I am looking for the best of the best!

Your responsibilities will include:
- Personal & Business calendar management
- Travel booking
- Appointment booking
- Email Management
- Documentation of personal information about me for continuous future use
- Business Documentation and SOPs
- Personal Expense Accounting
- Business Invoice Filing
- Keeping me on track toward personal and business goals
- Finding Cost Savings & Profit Opportunities in personal life & business (e.g. Credit Card points & special programs, researching real estate, etc.)
- All-round tasks in the business (Anything that comes up in the business where no one on the current team can handle it. This could be the case for one-off tasks or new projects we start and will later hire staff to fill that position)
- HR (Currently we do not have a dedicated HR team, I will need you to run the hiring & onboarding & retention process for future hires. This is a lot of work and currently takes up large amounts of my time)
- Keeping an eye on key business metrics, to identify issues early on


You should bring the following skills to the table:
- Ability to learn very quickly!
- Hard & Smart worker (good prioritization trumps long hours)
- Experience with SOPs & Project Management Software (we use ClickUp, if you have experience with Asana, Trello, etc. that's also fine, you'll learn ClickUp quickly.)
- Fluent English with the ability to talk to high-level executives
- Experience in E-Commerce or Manufacturing (Shopify or Amazon)
- Great Google Sheet / Excel Skills
- Problem-Solving Abilities (Solve problems without my involvement as much as possible)

We have 5 core values each employee in our company has:
1. IMPEACHABLE CHARACTER: We are honest, trustworthy and do the right thing even when no one is watching.
2. PROACTIVE: We take an initiative to identify and solve problems, and by doing this improve processes.
3. GROWTH MINDSET: We approach situations with an open mind so that we consistently learn, improve and grow.
4. EFFECTIVE COMMUNICATION: We provide clarity so there is no confusion, offer constructive feedback to achieve a successful outcome, and ask questions that promote discovery in a positive manner.
5. RESPECTFUL: We treat our colleagues equally no matter what level they are in the hiearchy, and create meaningful connections through kindness, empathy and patience.

Please only apply if you think these 5 values match you.

This position requires 40h per week and you are able to work at the times you prefer. However, there may be weeks or situations in which there is a lot to do and you may be needed for more than 40h per week. I'd expect you to support me and the team in the company in such situations and work extra hours (paid extra).
You will also need to schedule your work time so there is some overlap between my work time and yours since it is crucial that we can communicate quickly. I live in Bangkok Thailand for the majority of my time, but spend a few months per year in the US and EU, during those times, you may need to slightly adjust your work times, so we can achieve an overlap of at least 2-3h per day in which we are both available. (can be morning or evening).

Please only apply if this can be your only full-time job! You cannot have any other side jobs / your own business etc. I will pay well, but expect full dedication to this position.

This position comes with very high levels of responsibility and you will be constantly challenged and will have to learn a lot of new things very quickly! As a result, this position offers a lot of room for growth, since as the company and the complexity of my personal life grow, the challenges and levels of responsibilities for you will also grow. As time goes on this will also allow for significant increases in salary based on performance and responsibilities!

In your application please write a few lines about why you think you are a good fit for this position. Don't send me a copy-and-paste application as it will be ---------- l me about your experiences and some examples of work you have done that is relevant to the skills described above.

Please use a specific subject line in the email of your application. This will allow me to keep a good overview of the applications and please include your favorite animal in the subject line as well.

Follow this format for the subject line: Executive / Personal Assistant Application - Your Favorite Animal

Also, attach an image of a squirrel to your email.

Send your application to ---------- all applications send via the onlinejobs.ph platfor ---------- ssaging system will be disregarded.

If you can, please record a 1:30-minute Loom video ( ---------- ) in which you introduce yourself. (Don't make it longer than 1:30-minute as I will not be able to watch it) Include the link in your application email.

I’m looking forward to your application!