Executive Assistance with Medical Background

Hey there! We are looking for an Executive Assistant for Sally Riggs.

As our part-time executive assistant, you will be responsible for the day-to-day coordination of the business and team as well as email outreach to prospective clients for public speaking.

First, a little about Sally…

Dr. Riggs is a psychologist working in private practice. But following 2.5 years of managing chronic illness from Long Covid, she is also building a public speaking and Polyvagal coaching business to help people with Long Covid heal. This is an exciting time to join a changing and growing company with a critical mission.

This position is part-time with the potential to eventually become full-time. We are looking for someone who can handle the following responsibilities and duties:

-Management of the Trello board, task delegation, and task follow-up
-Running weekly staff meetings and managing staff accountability (Current staff includes one tech VA located in the Philippines.)
-SOP Management
-One-hour daily prospecting for public speaking leads
-Research leads in search engine provided as per SOP
-Add new contacts to CRM (Airtable and Pipedrive).
-Regularly send emails to cold leads for paid speaking gigs using Pipedrive
-Create and update PowerPoint or Canva slides for public speaking.
-Request testimonials from previous Speaking Event Planners

Our most significant needs are ensuring that deadlines are met, and work is complete, while also reaching out to prospective clients for speaking opportunities.

Qualifications and Skills:
-Aptitude for staff management and coordination
-Ability to meet deadlines.
-Extremely good organizational skills (and aptitude for creating new systems).
-Ability to prioritize.
-Ability to communicate clearly, especially over technology such as Voxer and email.
-The ability to ask for clarification when needed.
-Detail oriented.
-Technologically savvy and a desire to increase your tech skills
- Experience with Pipedrive, Airtable, and Powerpoint or similar programs.
-Ability to take on additional tasks and challenges as needed.

Tech we use:
Kajabi
Wordpress
Calendly
Zoom
Pipedrive
Airtable
Google Workspace
Voxer

Time Zone:
Sally needs a tea ---------- mber with flexibility when it comes to time zone. She also runs a private practice where she still sees patients in person some days and travels quite a bit. Her primary time zone is EST but she also spends time in the CST time zone and in London. Some overlapping hours would be required.

Bonus if you:
-Have professional experience or an interest in chronic illness communities.
-Have experience with creating content that is ADA compliant

You can learn more about Sally at ---------- .

Please respond only through onlinejobs.ph or you will be disqualified for this position.

If this sounds like you please reply with your resume and any experience you have using "Sally Riggs" as your subject line.