Virtual assistant, Sales administration

Sales and marketing administration – Construction related business

We’re seeking an experienced, organised and self-motivated sales administrator for our busy London office.
We are looking for a self-starter with good all-round skills who is likely to have some experience in a growing business.

This is a very dynamic role in a fast growing business with a variety of exciting and prestigious projects across London. The business is a leader in construction digital documentation, so we expect you have a great understanding of digital systems.
You will be expected to multitask and work under pressure to meet the demands of fast moving regularly changing requirements.
You will need to be able to quickly move from task-to-task, as in any one day you might be:- checking contracts, chasing information for PQQ’s, raising quotes, generating sales lists.
As a growing company, we want you to identify areas for improving efficiencies by suggesting and revising internal processes.

You’re Great At:
• Managing your time and tasks: you’re an organised multi-tasker, you plan & schedule activities, and ensure that tasks are finished by scheduled dates
• Handling pressure: you respond quickly and diligently, you react to ever-changing projects, and you keep your cool when the curve-balls fly in.
• Motivating & driving yourself: you are prompt & dependable, you take ownership of your time and workload, you are hungry to succeed and progress.
• Connecting with people: you’re respected by your colleagues and clients, you proactively communicate with key people, and you inspire others around you
• Attention to detail: you’re good at checking that everything is correct
• Thinking on your feet: you like learning new things, and you can learn quickly. You’re open to new technology and when things change, you use your initiative to adapt.

Ideally you:
• Have 2+ years’ experience in a sales environment
• Good written and spoken English (UK)
• Have an excellent knowledge of MS Office products and be especially good with Excel and Word
• Have experience using a wide range of remote working systems such as Dropbox, Zoom, Salesforce
• Are an excellent time manager and multi-tasker
• Will have some experience of the UK construction/property market (Real Estate)
• Have experience writing sales content for proposals
• Have experience writing marketing content


Duties and tasks will include:

A) Sales & Marketing Administration tasks:
• Obtain project information from drawings or planning portals
• Measure and estimate project prices (e.g. in MS Excel)
• Draft Proposal / Quote Templates for sales team. Continuously improve / systemize the quoting process
• Prepare project proposals/quotes for sales team (e.g. in MS Office and/or Excel)
• Creating sales and contact lists from marketing databases and online research
• Salesforce Task & Event Management Support for Directors and sales team
• Salesforce month end closed/won business reports
• Produce and edit relevant documents for sales team in Microsoft Office including mail merges, spreadsheets and databases
• Supplier accreditations management e.g. CHAS, ConstructionLine, Builders Profile & other accreditations for customer procurement / supplier portals
• PQQ’s (Pre-Qualification-Questionnaires) & Supplier Portals - updating records such as insurance, financial, safety, quality, environmental to avoid payment delays
• Adding users to databases
• Drafting templates for Operations team to populate with details


Location:
The office is based in London. We expect you to work remotely but we need you to be available in typical UK working hours 8.30 – 5.00 (GMT)
Hours:
We are looking for a full-time role, but substantial part-time (25+hrs over 5 days) could be considered for an outstanding candidate.
The Company
Multivista is the leading global provider of visual documentation to the Construction and Facilities Management Industries. Multivista combines photography, video, webcam, drone (UAV) and 3D reality capture services with a robust software delivery platform to create interactive records of actual construction conditions and events.
Founded in 2003, Multivista now operates in almost every major metropolitan area across the United States, Canada and the United Kingdom (and growing in Europe and the Middle East). Multivista has been awarded contracts to document more than 2.5 billion square feet of construction projects. That's 50,000+ projects for 20,000+ Clients across every type of construction.
Visit ---------- to learn more about Multivista.
Multivista London is a group company, growing in its own right.