Assistant Project Administrator

ShadeFLA, a family-owned, fast-growing shade structures company located in Miami, Florida is seeking an Assistant Project Administrator to be part of our continued growth! We design and install custom, sophisticated shade structures primarily in the hospitality, commercial and high-end residential markets throughout the US and Caribbean.
We believe everyone should Live Outdoors and Stay Shaded!

We are seeking a motivated self-starter for an assistant project administrator position in our company. You will be responsible, among other things, for coordinating project activities, maintaining and updating the project schedule, managing assignments, monitoring progress and communicating to the project team.
The project administrator will report to the project manager and assist with preparing action plans, analyzing risk and managing resources. You will work closely with the project coordinator and the project team, so strong communications skills are a must. Your mission is to help the project meet quality standards and deliver on time and within budget.

Responsibilities
Help the project manager in administrative duties and processes
Schedule meetings and keep minutes
Breakdown project into doable tasks and estimate duration
Assist with planning, from start to finish of the project
Assist in keeping the project calendar up to date
Assist in tracking expenses and managing the project budget
Assist in resolving issues related to the project, shipments, deliveries, customs, samples, and closeout packages
Prepare and distribute project materials
Assist in monitoring the progress of the project
Alert the project manager to issues as they arise
Act as point of contact for the project team and facilitate communications

Requirements and Qualifications
Associate or bachelor’s degree required
Two years of related experience
Knowledge of project management, flowcharts, technical documentation, etc.
Strong leadership skills
Team player
Deadline-driven
Organized and focused
Computer literate

Job Type: Full-time