Executive Assistant

EXECUTIVE ASSISTANT

Do you love helping and being the right hand to Executives?

Are you super organized and detail-oriented?


Do you have at least 2+ years of experience working US hours as an Executive Assistant?

If so, you may have just found your dream career position!

The Executive Assistant role is a key position for Richmond Integrative & Functional Medicine.

We want a long-term relationship with benefits that not many can give - performance reviews, HMO, PTO, internet allowance, etc. If you don’t want this **please do NOT apply**

This is a full-time 40 hours/week position
Must be willing to work US hours (availability ideally 10am-7pm EST)

COMPENSATION:
PHP40,000 - 45,000 per month for F/T hours (based on experience)


RESPONSIBILITIES FOR THIS JOB INCLUDE:

Calendar Management- create, manage and streamline CEO’s time and scheduling systems, prioritizing appointments and working directly with executives, customers, and other partners & tea ---------- mbers as necessary
Support meeting preparation and follow up including allocating appropriate time slots, ensuring awareness/preparation, and following up on staff actions
Coordinates onsite & offsite meetings and logistics
Reviews and answers mail, email, and other inquiries and determines when executive action is ---------- erfaces with various levels of management and customers. Directs inquiries and problems to staff members for response and resolution as ---------- dependently prepare/edit PowerPoint presentations from rough drafts. Experience with sales presentations and webinars is a plus.
Recognizes and effectively handles confidential, proprietary information on a routine basis
Executive Assistant establishes, develops, maintains, and updates the filing system for the executive team. Retrieves information from files when needed.
Work independently and within a team on special nonrecurring and ongoing projects.
Ability to multitask, and work effectively under pressure and deadlines
Executive Assistant must have the ability to take initiative, organize and complete projects with minimal direction and micromanaging
Project Management- prioritizing tasks & projects
Filing & organizing financial paperwork
Create, manage and streamline organizational systems
File & organize intellectual property, and electronic files, experience with Dropbox and syncing files
Arrange domestic and international travel schedules, reservations, and logistics that optimize the executive's time. Upon completion of travel, prepare expense reports and ensure submission in a timely fashion.
Able to show up & execute, anticipate our needs – ability to think 10 steps ahead vs wait for things to be delegated to you
Support CEO in content creation, transcription services, creating & managing intellectual property, etc
Personal tasks as assigned by the CEO

YOU’RE A GREAT FIT IF YOU:

Possess excellent time management & project management skills.
You have an executive assisting SYSTEM that you've developed over the years.
Tech comes easily to you, and you’re proficient in all major platforms.
You enjoy leading in a supportive, “behind the scenes” kind of way
Your work has been described as clear, focused, super organized, grounded, and efficient.
You have the ability to achieve outcomes FAST.
Anticipating people’s needs before they ask is something that comes naturally to you.
You work with a high level of professionalism, grace, and business etiquette. You understand that due to the confidential and sensitive nature of information, discretion is a MUST.
You work one step ahead. You believe in being resourceful, proactive & taking initiative.
Learning quickly & being flexible is not an issue for you.
You love to engage in a number of detailed tasks at once and handle the demands of the CEO.
Your conversational English and communication skills are considered excellent - you have the ability to work cohesively with different tea ---------- mbers and personality types.


PREFERRED SOFTWARE KNOWLEDGE:
Clickup
Keap (fka Infusionsoft) - training provided
Google Suite
Voxer
Slack


ABOUT RICHMOND INTEGRATIVE & FUNCTIONAL MEDICINE
We’re passionate about helping people heal with an integrative approach to conventional and alternative medicine. We listen to your whole health story, then help you apply data-driven solutions to start healing.

That means seeing you as the individual, looking at your home and your environment, your diet, your daily habits, and your health history. Then, we help you identify leverage points in key areas to restore health and wellness.

We teach solutions, we don’t just treat symptoms, through in-patient services and virtual health coaching.

We place a very high level of value on empowerment, education, encouragement, family, and we believe we were made for health.

NEXT STEPS:

If this position sounds like YOU and you’re jumping for JOY at this opportunity, follow these instructions very carefully:

Complete the application form here.


Thanks and best wishes!