Executive Assistant Integrator Property Management Bookkeeping

Are you an enthusiastic “A-Player” seeking an opportunity to spread your wings?
If you have 3+ years of experience in any or all of the following:
• Executive/Business Admin Management
• Real Estate Property Management
• Bookkeeping, reporting, payments management
• System & Processes development

And if you’re interested in a diverse role with significant learning & growth opportunities, then read on!

About me:
I was born in Ukraine, grew up in Israel and after serving in the Israeli defense force I moved to the USA.
I am a visionary entrepreneur, with an extensive background and training in the world of personal development;
I have many such resources (online programs, e-books, etc) I love to share with my team.
I am a big believer in systems and strategic planning & execution.
I value intelligence, hunger for constant learning, improvement & growth.
Working with me will never be boring and you can expect to be pulled to always be your own best version.

I am currently focusing on growing my eCommerce brand where we have a team of 5 talented individuals mostly focused on business development.
I also own about 65 rental properties that are all managed (not so well) by property management company.
I have several different investments, several legal battles and a lot of different transactions I need to track.
I have several businesses on the shelf waiting for my ability to invest time in them.

I am seeking a highly intelligent, process driven rockstar to help develop systems around me
to help free me to be the visionary.
Someone with a growth-mindset to wear the hat of an execution master where no task is too small
while having the ability to create processes to automate all repetitive task and hire other people to
do them once the volume requires it.

THE OPPORTUNITY
• Opportunity for personal, professional and financial growth in a company of brands with a culture of Passion, Integrity, Teamwork and Whatever-It-Takes attitude to Meet Our Client's Needs.
• Performance-based compensation available for the right candidates.
• Master skills in: project planning & management, professional excellence, data driven decision making, hiring talent
• Exposure to all aspects of business operations, development and marketing.
• Access to top experts from all relevant fields and industries for help and collaboration.
• Access to a wide array of online courses and personal development tools.

Your most important asset will be a no-excuses attitude toward getting projects completed effectively and efficiently, along with an infinite passion for personal growth and learning. Your ability to effectively take ownership of your departments, researching for answers, solving problems and proactively adding value will make you an ideal candidate for the position.

Role’s responsibilities (per category):

*Real Estate Property Management*
I have a real estate holding company with a portfolio of 65 single family houses.
This area will require you help in:
• Oversee our property management's performance.
• Hire, negotiate, manage and pay handyman & contractors performing turnover renovation work,
• Create material lists and order materials for renovations.
• Develop systems & processes to increase rents and reduce expenses + overall performance improvements.
• Communication with mortgage service companies and insurance agents when required.
• Record all expenses properly.

*Bookkeeping, reporting, payments management*
Between my companies and personal I have many different bank accounts/credit cards.
This area will require you help in:
• Track and sort all expenses using Quickbooks or similar
• Monthly and quarterly report filing (sales tax, international VAT, payroll, etc)
• Keep/operate a budget tracker
• Bill payments
•Dispute payments

*General Admin Management*
I deal with different legal matters, financial matters, investments etc,
These areas will require you help in:
• Email management: draft professional emails, sort & respond to emails
• Phone calls to companies on my behalf (submitting tickets/cases)
• Filling out documents
• Organizing documents & files in a cloud folder
• List things for sale on eBay or Facebook marketplace
• Tools & tech: research & test new tools, onboard and implement
• Help hire & onboard new tea ---------- mbers
• Help track & improve processes across all of my businesses

Key Skills Required:
• Admin Skills: proficiency in Excel, PDF editing, Google drive, email management, etc.
• Communication Skills: ability to communicate effectively with all levels of the company; be 100% responsible for the effectiveness of our peer to peer communications. Must have excellent oral and written skills.
• Task Management Skills: experience with a task management software (we use ClickUp for all project and task management)
• Project Management Skills: planning, communication, scheduling, cost management, negotiation, critical thinking, task management and quality ---------- pensation: Php 50,000-Php 70,000 per month, depending on experience and performance.
A performance-based compensation structure will be offered within ---------- days, to align the company goals with yours, you will be able to choose between salary only to performance-based only or a combination of both.
There is a lot of room to grow within this role AND the company!

We only hire “A Players”; team players, highly motivated self-starters who reject average.
Those who ask the question: what else can I do? what coaching do you have for me? what can I do better? Tea ---------- mbers who are reliable, understand the importance of systems in business; thrive in a fast-paced, quick-change environment; resourceful with a “can-do” attitude; drama free with strong work ethics.

This job is NOT for you IF:
• You don't have at least 3 years of experience in relevant roles
• You are not comfortable working during US Eastern Time Zone business hours (9-6).
• You have other jobs/business/projects that you plan to keep.
• You did not keep a job for 1 year or longer in the last 3 years (employer reference call will be made to verify).
• You do not feel comfortable tracking your time/monitor.

**How to apply?**
Please respond to this ad using the word rockstart in the subject line (or body of message if you were invited to this job ad) and answer the following questions:?
1. Have you held a similar position for a total of at least 1 year? provide details.
2. Describe your relevant experience for the job, be specific.
3. How would you rate your English writing and speaking levels 1-10?

Thank you for your diligence and attention to detail,
I hope to connect with you soon!
Kirill Yudovski