Bookkeeper/Executive Assistant

We are looking for an organised, efficient and reliable Accountant/Bookkeeper for ongoing help with reconciling transactions in the business on the Xero platform, experience with short term letting is a plus.You'll work with the owner to keep the accounting records up to date on a daily basis.

Who are We?

A small but growing UK residential letting and property development company based on Northern Ireland’s beautiful North Coast.

Having originally trained as a Chartered Accountant, I started the business at 26 years old and have operated for 15+ years and now own and manage 50+ apartments which have been let on long term tenancies (t/a ---------- ). We are moving to short term holiday rentals over the summer months which is an opportunity area for the business (t/a ---------- ).
We also continuously work to renovate and develop our properties to a high standard.

This is a great long term home working role for a hard-working person who has great attention to detail, organised, proactive, and able to manage their own workload and deadline.

You will feel welcomed, supported and valued. Work will be rewarding and interesting. You will be encouraged to develop professionally and take on responsibilities and improve processes.

I have a growth mindset where if I don’t know how to do something I learn and then put it into practice, I encourage others to do the same. My MBTI is INTP and I am inspired by people such as Elon Musk.

You will be an important member of the team, where you are primarily responsible for maintaining the core financial aspects of the business - accounts receivable, accounts payable, and bank reconciliations

What do We do?

We manage the administration, advertising and leasing of 1/2/3-bedroom high quality apartments in a seaside location. We also renovate, develop and extend the properties to provide further units for let, to grow our income so that we can continue to improve and welcome more people to this wonderful part of the world.
We are a small family orientated team. We care about our tenants and staff.

What are the Working hours?
Available for immediate hire.
Working schedule: 9am to 5/6pm UK GMT Monday to Friday (30 minutes/1 hour paid break).
Initial probation period (20 hours) will build up to the full-time role (40 hours).

Who are We looking for?
We are looking to build a solid team of people to help drive the business forward. We currently have a vacancy for a bookkeeper with good Xero experience and certification to help with bookkeeping and property management tasks. You will need to be great at problem-solving, troubleshooting, and process improvement. Someone with solid UK tax law is a real plus. This is a great opportunity for an enthusiastic and loyal individual to get a stable and rewarding career within our growing business.

What will You be Doing?
Role: Bookkeeper/Executive Assistant

Examples of responsibilities:
(Please understand these are examples of responsibilities, and you will be encouraged to take on such tasks over time as you develop within the business)
Ensuring all bills are promptly and accurately recorded in Xero to ensure timely payment to suppliers
Processing of data transactions and bank feeds
Reconciliation of bank accounts on a daily basis to ensure items are matched in Xero to the correct tenant or account, and investigate unusual items in a timely manner until resolved and cleared
Analyse accounts information to identify, credits, arrears, and other discrepancies
During downtime, you will also need to help with Property Management admin tasks alongside another experienced VA

What Skills and Experiences are of Benefit?
Absolutely necessary:
Honest and hardworking.
Have a positive attitude and a good work ethic, self-motivated.
Focused, diligent and detail oriented.
Produce work with a high level of accuracy, attention to details and integrity.
Excellent organisational, time management, and follow-up skills.
Ability to multi-task, prioritise, and manage time effectively (must have no other job obligations).
Resourceful and problem solver, taking a holistic view.
Positive, enthusiastic, motivated and solution-oriented.
Quick to adapt to new tasks to deliver good quality work sometimes under pressure.
Proactive and open in offering suggestions to innovate and improve the business.

Preferably previous experience working across various softwares and cloud-based platforms, and ability to learn and operate new systems and advanced features quickly and efficiently
Trainable and teachable, a growth mindset.

What Requirements do we have?
We need someone who is available to join us not later than December 2022.
We would prefer someone who can work 25-40 hours per week.
Ideally you will have a degree in accounting, business, economics or a technical subject and at least 2 year’s property management/administration experience working for a UK, American or Australian company.

Preferably experience of working under UK/European time zone.
Quiet and dedicated workstation with a high-powered PC.
Suitable equipment such as noise cancelling headphones and webcam.
Stable high-speed internet (minimum 20Mb connection).
Stable power supply.

How much is the Pay?
Competitive pricing corresponding with your initial or gained experience and skills.
This is an opportunity in a growing company to increase your value and therefore your income.

We honestly want someone like you to become so valuable that you continue to earn accordingly.

Starting Rate PHP 225/hour (negotiable based on experience) paid WEEKLY.

Subsequent pay raises and bonuses depend on performance reviews.
Bonuses will be paid for exceptional work.

After 6 months, you will be given 5 paid personal days. After a year, you will be given 10 paid personal days.
After 9 months, the company will provide healthcare policy insurance of your choice (up to PHP 50,000/year).
13th Month bonus (pro-rata).

How to Apply?
Please DO NOT apply through this platform.

If you feel you will enjoy this role, are an exceptional Bookkeeper and have the knowledge and skills that we are looking for, we encourage you to apply and show us what you can do by providing as much information as possible using the FOLLOWING LINK:

forms.gle/s38XG5TqnMeaJ9fQA

What happens after Applying?
There will then be at least 2 interviews and an assessment to test both your IQ and EQ. Please only apply if you are prepared to go through these stages as we are looking for serious applicants only.

Applications MUST be made using ABOVE LINK, however if you have any difficulties, please email me at ---------- look forward to hearing from you!

Thank you,
Peter Diamond
Peter Diamond Ltd